Peersight
Employers
Jobs
Companies
Top Cities
Log In
Jobs
Bud Tender Hiring Mortgage Agents and Brokers Marketing Assistant Amazon Picker Amazon Warehouse Associate - Immediate Amazon Warehouse Associate - Immediate Amazon Order Packer Seasonal Full-Time Warehouse Team Member Amazon Picker Amazon Warehouse Associate Full-Time Warehouse Team Member Amazon Warehouse Worker Amazon Picker Amazon Picker Amazon Warehouse Associate - Immediate Amazon Picker Full-Time Warehouse Team Member Amazon Picker Amazon Picker Amazon Warehouse Worker Amazon Warehouse Associate - Immediate Amazon Warehouse Associate - Free Amazon Warehouse Worker Amazon Warehouse Worker Amazon Warehouse Associate Amazon Order Packer Amazon Warehouse Associate - Free Seasonal Full-Time Warehouse Team Member Amazon Warehouse Worker Amazon Picker Amazon Warehouse Worker Full-Time Warehouse Team Member Amazon Warehouse Worker Amazon Picker Amazon Picker Packer - Earn up to Amazon Picker Amazon Warehouse Worker Amazon Warehouse Associate - Free Amazon Picker Packer - Earn up to Seasonal Full-Time Warehouse Team Member Amazon Warehouse Worker Amazon Warehouse Associate - Free Amazon Warehouse Associate - Immediate Amazon Warehouse Associate - Immediate Amazon Picker Amazon Warehouse Associate - Immediate Amazon Warehouse Worker Amazon Warehouse Associate - Immediate Amazon Order Packer Seasonal Full-Time Warehouse Team Member Newest Jobs
Companies
Yelp ContactMonkey CareGuide Sterling-Turner Clearbanc Exact Media Aerotek Two Sigma Aecom AsteroidX Peel Regional Police Jane Street Akira Insight Global WeWork Borrowell Shopify Doordash First Convenience Bank American Income Life AT&T Amazon Flex Square Instacart Microsoft Vector Marketing Scotiabank Clickworker Hatchways Walgreens Creative Circle Recovhub UnitedHealth Group 51talk LowCostWebDesignFirm.com Desjardins CI&T TD Bank Top Hat mappedin Paylocity Mobeewave Checkout 51 The Youth Connection Hootsuite SnapTravel ScribbleLive autoTRADER.ca GoParkr Xiaomi All Companies
Top Cities
Chicago, Illinois Sales Jobs Engineering Jobs Marketing Jobs Product Jobs Design Jobs Customer Support Jobs New York, New York Sales Jobs Engineering Jobs Marketing Jobs Product Jobs Design Jobs Customer Support Jobs Toronto, Ontario Sales Jobs Engineering Jobs Marketing Jobs Product Jobs Design Jobs Customer Support Jobs Vancouver, British Columbia Sales Jobs Engineering Jobs Marketing Jobs Product Jobs Design Jobs Customer Support Jobs Calgary, Alberta Sales Jobs Engineering Jobs Marketing Jobs Product Jobs Design Jobs Customer Support Jobs San Francisco, California Sales Jobs Engineering Jobs Marketing Jobs Product Jobs Design Jobs Customer Support Jobs Montréal, Quebec Sales Jobs Engineering Jobs Marketing Jobs Product Jobs Design Jobs Customer Support Jobs Los Angeles, California Sales Jobs Engineering Jobs Marketing Jobs Product Jobs Design Jobs Customer Support Jobs
Navigation
My Profile Log Out

Operations Coordinator At University of British Columbia

Location: Vancouver, British Columbia

Job Description

Job Posting

Job ID:

37241


Location:
Vancouver - Point Grey Campus


Employment Group:

Management&Professional (AAPS)

Job Category:

Educational Programming

Classification Title:

Educ. Programming, Level A

Business Title:

Operations Coordinator

VP/Faculty:

Faculty of Education

Department:

Eductnl&Cnslng Psych & Spec Ed

Salary Range:

$49,090.00 (minimum) - $58,932.00 (midpoint) - $70,717.00 (maximum)


Full/Part Time:
Full-Time



Desired Start Date:

2020/05/14

Job End Date:
Possibility of Extension:

Yes

2021/05/13

Funding Type:

Grant Funded




Closing Date:

2020/03/26

Available Openings:

1





Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.


This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.




Job Summary

The Operations Coordinator is the principal point contact of the Centre for Group Counselling and Trauma (CGCT). This position is responsible for managing the general operations and administration of the Veterans Transition Training Centre (VTTC), a program created and administered by CGCT. This position plans, implements, and evaluates various VTTC initiatives and activities; manages the training and education programs for VTTC; communicates as an authoritative voice of VTTC with stakeholders, manages public relations including responding to media inquiries; and manages the day-to-day administrative and financial functions of the CGCT main office.



Organizational Status

The Operations Coordinator reports to the Executive Business Development Officer and works closely with the CGCT training team members, and supports and participates in various program training/planning meetings, debriefing sessions, and related program coordinator activities.



Work Performed

Program Coordination and Management:

a. Plans, implements, and coordinates the VTTC series training throughout the year;
b. Prepares statistics, creates program reports and develop procedural policies and guidelines;
c. Initiates and delivers various projects to ensure continuous improvement of the VTTC programs;
d. Coordinates the production and distribution of the training materials including binders, timetables, handouts, video/audio recordings, transcripts, certificates, etc.
e. Oversees VTTC logistic arrangements including staffing, session locations, scheduling, and supplies;
f. Devises protocols for and supports recruiting, consenting, screening, and enrolling of group members / participants
g. Coordinates the authorization of individual counselling sessions or group workshop participation
h. Works with Clinical Manager to identify and develop potential clients and group participants for VTTC by tailoring program activities to suit specific needs, and to maintain and update appropriate client records
i. Supports the Executive Business Development Officer and the Clinical Manager in developing remediation plans for trained clinicians as required.
j. Serves as a resource / subject-matter expert for client needs and issues
k. Provides staff education and in-service sessions as necessary, working closely with all personnel

Communication:

a. Acts as an authoritative voice for VTTC and liaises with primary UBC departments and representatives, and media relations contacts on program announcements, and development initiatives;
b. Provides updates and briefings to Executive Business Development Officer and the CGCT training team on progress and development of ongoing initiatives
c. Coordinates online research and multimedia activities, including VTTC meetings, debriefing sessions;
d. Act as a primary resource contact for VTTC clients



Administration:

a. Monitors and tracks the VTTC budget and spending to ensure VTTC is run within budget;
b. Establishes and maintains administrative systems;
c. Completes financial administrative paperwork consistent with UBC's policies and procedures;
d. Provides monthly expense reports, client interactions and intervention reports, and communication reports with prospective clients, psychologists, physicians and training team members;
e. Provides scheduled program status reports, communications and meeting updates.
f. Coordinates and leads projects connected with implementing a veteran-friendly campus (including, but not limited to, the Veteran's Hub)



Supervision Received

Incumbent works under the general supervision of Executive Business Development Officer.



Supervision Given

May supervise clerical staff and/or student workers.



Consequence of Error/Judgement

Makes decisions regarding VTTC logistics and program operations, marketing and communications strategies (press, internet, news releases and media relations), budget consultations, and ongoing program administration. Consequence of inappropriate judgment may result in jeopardizing military veteran relationships, donor strategies (prospects and current funding supporters), and breeches of confidentiality.



Qualifications

Undergraduate degree in a relevant discipline. Minimum of two years experience or the equivalent combination of education and experience. Minimum 1 year related experience in program planning, and systems development, including proven skills and experience in project management, marketing, communications, media relations and budget management. Incumbent must be able to work independently and within project team settings, and conduct all relevant administrative and logistical planning, coordinating and managing tasks. Familiarity with university or similar education environments is essential.





.
Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.