The successful administrator is a support oriented professional, focused on quality support and service and is responsible for a wide variety of administrative activities, primarily assisting the Plant Accountant with accounting and administrative functions, and providing ad hoc administrative support on an as needed basis.
General Administrative Support
Responsible for answering general phone inquiries in professional and courteous manner, directing phone inquiries to the appropriate staff members.
Greets all visitors to the organization with professionalism.
Assists the Plant Accountant in the organization of electronic and hard copy filing systems.
Coordinates incoming and outgoing shipping and receiving, including mail and courier deliveries as well as incoming and outgoing fax and email communications.
Monitors, coordinates and orders all necessary office supplies per purchasing protocols.
Responsible for all general administration photocopying, faxing, mail distribution and filing.
Utilizes computer word processing, spreadsheets, and database software to prepare reports, memos, and documents.
Coordinate and track office equipment maintenance equipment, ensuring availability and performance of office equipment.
Assisting the Finance Business Partner with data entry utilizing Excel, NetSuite and LIMS.
Assisting the Finance Business Partner with accounts purchase order system (Azzier).
Work with Sales department to included shipping, reporting cash receipts, data entry of sales invoices and inventory control.
Assisting Plant Management
Provide quality administrative support to management and other staff members.
Coordinates and maintains and documents records related to office space, telecommunications, p-cards.
Coordinates travel, meeting and other arrangements for staff.
Minimum of 1 year administrative experience.
Minimum 1 year accounting/book keeping experience.
Post-secondary education in business, or office management is an asset.
High degree of accuracy and attention to detail.
Highly proficient with the use of MS Suite particularly Excel, Word and Outlook.