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Administrative Support Specialist 1 At Pinellas County Government

Location: Largo, Florida

Job Description

ONLY PINELLAS COUNTY UNIFIED PERSONNEL SYSTEM PERMANENT & PROBATIONARY EMPLOYEES MAY APPLY

Location: 12520 Ulmerton Rd, Largo, FL 33771

Performs independent administrative office support of for the UF/IFAS Extension Services Program Director and other staff as assigned.

Minimum Qualification Requirements

  • 3 years of experience performing secretarial and varied office support work utilizing Microsoft Word, or
  • Associate's degree plus 1 year experience as described above, or
  • An equivalent combination of education, training and/or experience.

Additional Requirements

  • Assignment to work includes a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Highly Desirable

  • Excellent verbal and written communications skills.
  • 3 years’ experience using Microsoft Office Word, Excel, PowerPoint and Outlook.
  • Experience in acting as a lead role in an administrative setting.
  • Knowledge of basic accounting practices and processes.
  • Must be able to deal with the public and staff in an effective and courteous manner.
  • Must be able to work independently on complex and confidential administrative tasks.
  • Familiarity and ability to utilize and manage social media and other digital platforms such as: Facebook, Eventbrite, Qualtrix,and Survey Monkey.

Illustrative Tasks (These are examples and are not all inclusive.)

  • Preparing and editing associated correspondence, memos, and reports; reviews work products for context, accuracy, punctuation, grammar, spacing and general appearance.
  • Handles phone calls and emails; responds to public requests by phone or email.
  • Records and process meeting minutes for department board/advisory meetings.
  • Schedule meetings using Microsoft Outlook for department directors, managers and agents.
  • Manages and updates multiple digital media accounts including Facebook and Eventbrite.
  • Works with spreadsheets and other accounting software to maintain multiple accounts.

Knowledge, Skills, and Abilities

  • Knowledge of business English, spelling, grammar, punctuation and arithmetic.
  • Skill in taking and transcribing dictation and recordings in order to prepare letters, minutes and digital communications.
  • Ability to create, maintain, and retrieve complex office files.
  • Ability to compose effective and accurate correspondence, deal with non-routine matters without recourse to supervisors, make decisions in accordance with rules, regulations or policies and deal with the public in an effective and courteous manner.
  • Ability to rapidly acquire knowledge of administrative and procedural regulations and work independently on complex and confidential administrative tasks.
  • Ability to work in a high paced, dynamic atmosphere.

Below is a preview of the supplemental questions you will have to answer during the application process.

This position is an internal only posting. You must be a permanent Pinellas County Unified Personnel System Employee to be considered for this recruitment. Are you a permanent Pinellas County Unified Personnel System Employee?
No
Yes

Of the following, which statement matches your education and work experience?

1 = I possess at least 3 years of experience performing secretarial and varied office support work utilizing Microsoft Word.

2 = I possess an Associate's degree and at least 1 year experience as described above.

3 = I possess a Bachelor’s or higher-level degree.

4 = None of the above.

What is your highest level of education you have completed?
HS Diploma
Associates Degree/Technical College
BA/BS Degree

This position is required to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations. Are you willing and able to fulfill this requirement?
No
Yes

How many months or years of professional work experience do you possess working with Microsoft Business Suite software products?
No experience
1-11 months
1-2 years
2-3 years
3-4 years
4-5 years
5-6 years
6-7 years
7-8 years
8-9 years
9-over 10 years

Describe/explain your experience in this area. Include examples of your work in this area. Please indicate when (dates) and where (employer) you obtained the experience. If you don’t have this type of experience, type N/A.

How many months or years of professional work experience do you possess transcribing meeting minutes and preparing meeting agendas?
No experience
1-11 months
1-2 years
2-3 years
3-4 years
4-5 years
5-6 years
6-7 years
7-8 years
8-9 years
9-over 10 years

Describe/explain your experience in this area. Include examples of your work in this area. Please indicate when (dates) and where (employer) you obtained the experience. If you don’t have this type of experience, type N/A.

How many months or years of professional work experience do you possess creating and/or maintaining office filing systems?
No experience
1-11 months
1-2 years
2-3 years
3-4 years
4-5 years
5-6 years
6-7 years
7-8 years
8-9 years
9-over 10 years

Describe/explain your experience in this area. Include examples of your work in this area. Please indicate when (dates) and where (employer) you obtained the experience. If you don’t have this type of experience, type N/A.

How has your education and/or experience prepared you to be successful in the role of “Administrative Support Specialist 1” within the Parks & Conservation Resources Department?

Do you have experience with managing multiple digital media accounts including Facebook and Eventbrite?
No
Yes