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Accounting & Finance Technician At Pinellas County Government

Location: Clearwater, Florida

Job Description

Working Title: Accounts Payable Technician

Location: 14 S. Ft. Harrison Avenue, Office of Management & Budget, 5th Floor, Clearwater, FL 33756


This is technical and administrative work to accounts payable services in support of the business operations of multiple departments. Positions in this class provide support services for the audit, maintenance and processing of accounting documents in a complex computer automated record keeping system.

This position may be responsible for varied tasks including but not limited to conducting invoice and expense report reviews for payment approval, preparing miscellaneous templates, submitting change orders, processing journal vouchers and monitoring reports. An employee in this class exercises a high degree of independent judgment, strong customer service skills, extensive working knowledge of departmental operations and budgets, and ability to review purchasing contracts.

In addition, an employee in this class is expected to be able to multitask as well as analyze and interpret information and reports. The position reports to the Department Administrative Manager.

Position Specific Requirements

  • 2 years of experience in government accounting, bookkeeping, purchasing, or finance support and practical use of computer equipment; or
  • An Associate’s degree (or two years of other related college level education) in accounting, business administration, or related field and practical use of computer equipment; or
  • An equivalent combination of education, training, and/or experience.

Additional Requirements

  • Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Highly Desirable

  • 1 to 2 years’ experience with Oracle software.
  • Microsoft Excel, Word and Outlook experience.

Illustrative Tasks (These are examples and are not all inclusive.)

  • Oversees payment of funds in accordance with Florida State Statute, rules and regulations.
  • Reviews invoices for appropriateness of expenditure, receipt verification and contract compliance.
  • Audits invoice for mathematical correctness and legal compliance.
  • Reviews expense reports for appropriateness of expenditure and adherence to contract and County policies.
  • Prepares preapproved invoice payments such as inter-local agreements and utilities.
  • Liaisons between internal departments and external suppliers to process invoice payments.
  • Maintains positive working relationships with both internal departmental customers, internal partners (primarily Clerk Finance) and external suppliers.
  • Assist internal customers with complex and difficult requests such as analysis of multiunit payments.
  • Trains and orients customers on processes, policies and procedures.
  • Assists external suppliers with billing issues.
  • Conducts research and extract technical data from sources and systems that require detailed explanations of County policies or procedures.
  • Analyzes and verifies daily reports requiring research and problem solving.
  • Develops or assists in efforts to collect and compile accounting data and fiscal information and prepare spreadsheets compiling activity and trends.
  • Researches and conducts specialized studies and make recommendations to immediate supervisor and/or department management to improve invoice payment processes.
  • Develops and deploys action plans to address supplier invoice issues.
  • Utilizes a variety of technology tools such as Oracle eBusiness Suite, WebXtender, SharePoint, Adobe Acrobat, Microsoft Excel, and other Microsoft Office 365 products.
  • Performs related work as assigned, or required.

Knowledge, Skills, and Abilities

  • Knowledge of County's accounting and financial policies and procedures.
  • Knowledge of Procure to Pay functions.
  • Ability to communicate clearly orally and in written correspondence with internal and external customers.
  • Ability to plan and prioritize work assignments with strong organizational skills.
  • Ability to complete work and meet daily deadlines with a high attention to detail.
  • Ability to use Microsoft Word, Excel and Outlook and Oracle Financial Software.
  • Ability to be self-motivated and goal oriented providing a wide range of support functions.
  • Ability to work with a diverse group of people while maintaining a high level of customer service.

Below is a preview of the supplemental questions you will have to answer during the application process.

What is your minimum starting salary requirement?

Of the following, which statement matches your education and experience?

1 = I possess 2 or more years' experience in government accounting, bookkeeping, purchasing, or finance support and practical use of computer equipment.

2 = I possess an Associate's degree (or 2 years of other related college level education) in accounting, business administration or related field and practical use of computer equipment.

3 = I possess a Bachelor's degree or higher in accounting, business administration or related field and practical use of computer equipment.

4 = I do not possess at least 2 years' experience in government accounting, bookkeeping, purchasing, or finance support and practical use of computer equipment.

The selected candidate will be required to work a variety of work schedules including compulsory work periods special, emergency, and/or disaster situations.

Are you willing and able to fulfill this requirements?
No
Yes

This position requires proficient use of a wide spectrum of software in performance of work duties. Please select below the software that you have proficient skills utilizing. To select multiple items, click the first item, hold down the CTRL key, and click each of the other items you want.

Microsoft Excel
Microsoft Word
Microsoft Office 365
Microsoft Outlook
Microsoft PowerPoint
Oracle Applications
Oracle eBusiness Suite
WebXtender
SharePoint
Adobe Acrobat
Other applications
None of the above
No Experience

How many years of work experience do you possess developing or assisting in efforts to collect, organize and manipulate statistical, accounting and fiscal data and information?

No experience
1 – 11 months
1 – 2 years
2 – 3 years
3 – 4 years
4 – 5 years
5 – 6 years
6 – 7 years
7 – 8 years
8 – 9 years
9 – over 10 years

Describe/explain your experience in this area. Include examples of your work in this area. Please indicate when (dates) and where (employer) you obtained the experience. If you don’t have this type of experience, type N/A.

How many years of work experience do you possess working with internal and external customers analyzing and verifying invoice prices, researching, and resolving problems?
No experience
1 – 11 months
1 – 2 years
2 – 3 years
3 – 4 years
4 – 5 years
5 – 6 years
6 – 7 years
7 – 8 years
8 – 9 years
9 – over 10 years

Describe/explain your experience in this area. Include examples of your work in this area. Please indicate when (dates) and where (employer) you obtained the experience. If you don’t have this type of experience, type N/A.

How many years of work experience do you possess auditing and analyzing purchase orders and payables?

No experience
1 – 11 months
1 – 2 years
2 – 3 years
3 – 4 years
4 – 5 years
5 – 6 years
6 – 7 years
7 – 8 years
8 – 9 years
9 – over 10 years

Describe/explain your experience in this area. Include examples of your work in this area. Please indicate when (dates) and where (employer) you obtained the experience. If you don’t have this type of experience, type N/A.

How many years of work experience do you possess auditing invoice payments, expense reports and credit card payments?

No experience
1 – 11 months
1 – 2 years
2 – 3 years
3 – 4 years
4 – 5 years
5 – 6 years
6 – 7 years
7 – 8 years
8 – 9 years
9 – over 10 years

Describe/explain your experience in this area. Include examples of your work in this area. Please indicate when (dates) and where (employer) you obtained the experience. If you don’t have this type of experience, type N/A.

How many years of work experience do you possess in government monitoring departmental budgets?

No experience
1 – 11 months
1 – 2 years
2 – 3 years
3 – 4 years
4 – 5 years
5 – 6 years
6 – 7 years
7 – 8 years
8 – 9 years
9 – over 10 years

Describe/explain your experience in this area. Include examples of your work in this area. Please indicate when (dates) and where (employer) you obtained the experience. If you don’t have this type of experience, type N/A.