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Accounting Associate At Kivvit

Location: Chicago, Illinois

Job Description

About Us
Kivvit is a nationally-recognized Public Affairs, PR, and communications consulting firm with offices in New York City, New Jersey, Chicago, Washington DC, and Miami. At about 90 full-time staff, our firm is growing and so are our needs for more focus on financial and administrative oversight.

What is the job?
We are looking for someone to join our Chicago office to manage client billing, project budgets, client contracts, and aid in month-end financial closing for the Chicago, Washington, D.C., and Miami office locations. You will join a multi-office team of finance & admin staff who will help you with onboarding and initial training.

Experience working at an advertising agency or similar professional services firm is highly preferred. You must have a formal Accounting background and be comfortable with building project & advertising campaign budgets and working in Excel.

Organization, punctuality, and following-through on assignments is critical to this role. The agency and public relations field is fast-paced. Finance team members must be able to adapt, be responsive to changing project budgets, and help account teams stay organized with the administrative aspects of our client work.

Great communications skills are a must. The finance team must be able to compile complicated project financials and summarize any issues, questions, or missing information to the project manager.

Responsibilities:

  • Monthly client billing
  • Manage client advertising budgets and reconciliations
  • Accounts Receivable and Collections – timely follow up with past due accounts
  • Develop client contracts and renewals/extensions
  • Accounts Payable – Coordinate client and related subcontractor payments
  • Expense Reports - Process corporate credit card expense reports and ensure billable expenses are properly invoiced to clients
  • Time Sheets – Review time sheet entries and ensure people are entering all of their consulting time
  • Financial Forecast – Assist CFO with updates to the annual Financial Forecast
  • Bank Statement Reconciliation
  • Payroll & HR – Process payroll and provide benefit trainings to staff

Skills and Qualifications:

  • Bachelor's Degree in Accounting.
  • A minimum of 3-5 years experience, preferably at an agency or professional services firm
  • Good knowledge of financial accounting (Income Statement, Balance Sheet, Cash Flow, Debits & Credits)
  • Proficient in QuickBooks and Excel
  • Experience with expense reporting software such as Concur or Expensify
  • Must be very organized and detail-oriented
  • Experience processing payroll and explaining benefit plans to staff
  • Innovative – Figure out solutions to improve finance functions firm-wide

Perks and Benefits:
Kivvit offers a full-suite of highly competitive, company-paid benefits, including:

  • PPO Medical Insurance
  • Dental, Vision, and Life Insurance
  • Short and Long-Term Disability Insurance
  • 401(k) and secondary retirement plans
  • 12 week fully-paid maternity leave
  • Education reimbursement
  • Cell phone and technology reimbursement
  • Catered lunches and company outings

Next steps:

Please submit an application on Kivvit's careers page at www.kivvit.com/careers, including your resume and a brief cover letter explaining why you are interested in the position and relevant skills and experience. You will be contacted for a phone interview by a member of our Finance/Accounting team and may be asked to complete an accounting audition to test your skills.