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Accountant (Special Duty) At King County

Location: Seattle, Washington

Job Description

Summary

The Department of Public Defense (DPD) is committed to providing legal representation to indigent clients in King County, the only county in the United States named after Dr. Martin Luther King, Jr. King County is a vibrant community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the artistic and social traditions of many cultures.

The DPD provides legal representation to adults and juveniles who have been charged with a crime and cannot afford an attorney, as well as people facing civil commitment, parents who could lose their children in a dependency action, and people seeking to vacate a past felony or misdemeanor conviction. DPD works to address racial disproportionality in the criminal legal system, the collateral consequences of system involvement, and other structural and systemic issues that undermine the rights of our clients. We employ not only attorneys, but also skilled investigators, mitigation specialists, paralegals, and other support staff.

The Department of Public Defense is seeking to fill one Special Duty Accountant Position to support the departmental business operation functions including general accounts payable and expert services requests. The job duties of these functions will be rotated on an annual basis to ensure continuity of business operations.

This position requires a high level of attention to detail to ensure expert services requests and general accounts payable are processed accurately, and in accordance with policies and applicable laws and collective bargaining agreements, while consistently meeting critical deadlines.

Who May Apply: Applicants for special duty must be current King County employees who have passed their initial probationary period. Special duty applicants must have approval from their current supervisor/department to accept the acting assignment.

Current Department of Public Defense employees are strongly encouraged to apply.

Work Schedule: This position is covered by the provisions of the Fair Labor Standards Act and is overtime eligible with pre-approval from the supervisor. The work week is normally 8:00 a.m. to 5:00 p.m. Monday through Friday.

For more information, or if you have questions about this position or process, please contact:

Crystal Lee Jones, PHR, SHRM-CP
Human Resource Analyst, DPD
Cryjones@kingcounty.gov (preferred)

At this time, the Department of Public Defense intends to fill one Special Duty (SD) position approved for up to five months.

Job Duties

In this assignment, you can typically expect to:

  • Perform accounts payable functions, including processing vendor invoices for payment, reviewing and preparing procurement requests, processing employee expense claims and payment vouchers.
  • Review expert services requests for payment; assure appropriate coding, approved and allowable costs for payment. Process requests and enter information into appropriate system(s).
  • Organize track, code, maintain, and document data sources, (i.e., financial, accounting or fiscal records). Track and monitor payables to ensure timely payment, follow up as needed.
  • Run queries and other reports to monitor pay outcomes.
  • Assist division support staff by providing guidance and training and monitor the quality and completion of distributed finance related work.
  • Identify priority and/or time-sensitive matters; and maintain security and confidentiality.
  • Assist with problem solving, troubleshooting issues with vendors, clients, other King County departments or internal divisions as needed.
  • Serve as a technical resource for Expert Service related activities which includes but is not limited to:
    • Obtaining and maintaining general level proficiency in the use of HOMER and the Oracle Financial system and other software applications as appropriate
    • Obtaining and maintaining general knowledge of accounting requirements
    • Providing support to audit functions as needed
    • Performing a variety of accounting tasks such as data entry into customized systems (HOMER and other legal client management systems, enterprise systems (EBS), providing information for the budgeting process, preparing year-end accruals, and interacting with customers and vendors to resolve complaints and concerns.
  • Gather, compile, and prepare financial data, statements, reports,
  • Review reports and documents for compliance with state and federal regulations, contractual agreements, and policies and procedures.
  • Respond to and resolve customer service inquires that require a high degree of sensitivity, tact, and expertise in assigned area.
  • Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills

Required Qualifications:

  • Working knowledge of Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS)
  • Experience interpreting policies and procedures.
  • Demonstrated experience providing effective and quality customer service.
  • Skill in evaluating and recommending internal controls.
  • Intermediate skills in Microsoft Office products including Excel, Word, and Outlook and other software applications.
  • Ability to provide clear information and directions to technical and non-technical staff.
  • Advanced problem-solving skills.
  • Demonstrated ability to communicate effectively both orally and in writing; including the ability to understand and execute complex verbal and written instructions.
  • Demonstrated ability to effectively and positively work within a team environment, and maintain professionalism in all situations.
  • Demonstrated ability to organize, prioritize and manage a demanding workload, consistently meeting high pressure/short deadlines with minimal supervision.
  • Must be detail oriented and have proven organizational skills.
  • Ability to maintain confidentiality of sensitive financial and personnel matters; and accurately maintain filing systems and complete filing in a timely manner.
  • Requires initiative and accountability in work products and service, and the ability to follow through on issues to completion.
  • Demonstrated punctuality and dependability in daily attendance.
The following additional qualifications are desirable:
  • Experience in accounts payable, accounts receivable, and account reconciliation.
  • Oracle EBS Financial system experience.
  • Experience working in the criminal justice system, preferably public defense.

Supplemental Information

Work Location and Schedule: This position is located at 710 Second Avenue, Suite 200, Seattle, WA. The work week is normally 8:00 a.m. to 5:00 p.m. Monday through Friday.

Selection Process: Materials will be reviewed for qualifications, and the most competitive candidates will be invited to participate in a panel interview process.

Required Application Materials: In addition to completing the electronic application, interested candidates should submit a resume and cover letter detailing how you meet the required qualifications and how this assignment fits in with your career development goals.

Union: This position is represented by SEIU Local 925.

King County is proud to be an Equal Employment Opportunity/Affirmative Action employer and we encourage people of color, women, veterans and people with disabilities to apply.

Pay upon Special Duty Placement: Compensation is based upon the provisions of the collective bargaining agreement for the selected employee's base assignment.