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Executive Assistant At GP Strategies Corporation

Location: Montréal, Quebec

Job Description

Executive Assistant

IC Axon, a Division of GP Canada Co., is an industry leader developing science-driven training for pharmaceutical and life science customers. Leveraging over 20 years of expertise, we are a true partner for success in designing and deploying customized sales training solutions for US and Global customers. For more information, visit www.icaxon.com. We are looking for an Executive Assistant to join our team in Downtown Montreal.

The Executive Assistant supports the Management Team by performing administrative and multidisciplinary tasks.
Responsibilities/daily tasks:
  • Performs general project and administrative tasks to facilitate the work of the Operations team and client projects
  • Books non project related corporate travel and maintains travel schedule, along with the company
  • Ensures the timely execution of project paperwork
  • Coordinates internal projects and works cross functionally with departments
  • Involved with the purchasing process in company’s ERP systems
  • Collaborates with the finance department on various matters including monitoring credit cards expenses
  • Takes meeting minutes at management meetings and the finance meeting
  • Assists with administrative details, usually of a confidential nature
  • Assists in carrying out various duties as requested by management
Requirements:
  • AEC in administration and accounting, office administration, or equivalent
  • Bilingual (English/French)
  • Three to five years experience in an administrative and office support position
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office: Outlook, Word, PowerPoint, Excel
  • Proficient with virtual communication platforms: Skype for Business, MS Teams, WebEx or equivalent
  • Worth with minimal supervision
  • Skills required to succeed in this role: strong time management, organized, flexibility, negotiation skills, creativity, ability to execute, detail-oriented, good team player, problem solving abilities, dependability and confidentiality, and customer-service orientation

Assets:
  • Experience in the pharmaceutical industry, training/marketing/translation agencies

GP Strategies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status.