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Executive Assistant - Montreal At Dassault Systemes

Location: Montréal, Quebec

Job Description

Imagine new horizons….
You have dreams? You enjoy a challenge? Here at Dassault Systèmes, we empower people with passion to change the world. Let’s open new horizons together with the power of 3DEXPERIENCE virtual universes!

The challenges ahead...
We are seeking a key Executive Assistant who will successfully provide Administrative support to a Vice President and several of his direct reports and their teams.

What will your role be?
  • Coordinate extensive worldwide travel arrangements
  • Reconcile, process and approve expense reports for executives and their direct reports
  • Manage departmental expenses through eProcurement systems
  • Event planning logistics and execution, including onsite and offsite coordination utilizing and networking with staff and resources outside of reporting lines
  • Management and preparation of internal and external events; participation and support for large-scale events including technology packages, written and spoken communication needs, food and beverage, and transportation needs
  • Monitoring and answering executives’ phone lines and email
  • Facilitates inquiries and other communication including, verbal communications, email, fax, and written correspondence
  • Assistance with executive visitors and guests
  • Implements manager's vision of comprehensive support for all customer meetings and client engagements
  • Owns customer visits ensuring all arrangements are made including; catering, internet connections, room preparation, presentation coordination and projecting, prompt starts times, quality interactions with all staff, seamless technology execution, and all set-ups and breakdowns
  • Post-meeting follow up for action items, additional meetings, meeting minutes, and room and equipment clean-up and maintenance
  • Supervises day-to-day executive office operations including placing tickets for support of facilities and technology needs
  • Collaborates with sales, field marketing, services and support organizations in support of executive goals and objectives internally and externally
  • Stays current of Dassault Systemes targeted business objectives through regular networking, social media, and attendance at events
  • Coordinates activities within the office to create a culture of raised awareness and visibility of the executives within the office, and to engage all employees from various functions within the office
  • Develop network by liaising with local colleagues and those abroad in our worldwide offices

Your Success factors?
  • Bachelor's degree in Administration or in Arts
  • 1 - 3 years' experience
  • Ability to build relationships one-to-one and within teams and other organizations
  • Understand priorities and manage completion of multiple requests from different sources
  • Proven international and domestic travel and expense experience
  • Competent in expense reporting procedures, international conversions, and the ability to adhere to travel policies
  • Project poise under pressure
  • 3DS Company Knowledge
  • Building Trust Relationship
  • Effective Communication, effective Negotiation
  • English Language Proficiency
  • Office Software and Tools
  • Professional Efficiency
  • Purchasing Standards
  • Travel & Expenses policies