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Budget Analyst - City Manager's Office At City of San Jose

Location: San Jose, California

Job Description

Budget Analyst - City Manager's Office - (1902188)
About the Department
About the City

Known as the “Capital of Silicon Valley,” the City of San José plays a vital economic and cultural role anchoring the world’s leading region of innovation. Encompassing 181 square miles at the southern tip of the San Francisco Bay, San José is Northern California’s largest city and the 10th largest city in the nation. With more than one million residents, San José is one of the most diverse large cities in the United States.

About the City Manager’s Budget Office

The Budget Office operates under the leadership of the Budget Director who reports to the City Manager. Supported by a staff of 20, the Office is responsible for all functions associated with the development and monitoring of San José’s budget for over 120 funds (General Fund, Special Funds, and Capital Funds) in alignment with the goals of the City Council. Budget staff are responsible for preparing and publishing all budget documents, forecasting revenues, and, on a regular basis, performing analysis of budget and/or service-level related issues. The Budget Office has a dynamic action-oriented culture that offers flexibility within a mutually supportive and cooperative environment, working with colleagues across departments to resolve complex fiscal issues. Professional staff succeed in a team-centric atmosphere of high expectations where quality contributions and achievements are acknowledged and celebrated.

Positions & Duties

The Budget Analyst position in the City Manager’s Office is responsible for operating and/or capital budgetary analysis assignments for a City Service Area (CSA) and several City departments, including assisting their assigned CSA/departments in the development of their operating/capital budgets; analysis of revenue and expenditure projections; coordination and presentation of budget information to the City Manager as appropriate; preparation of the City's annual Operating and/or Capital Budgets, Annual Report, Mid-Year Budget Review, and Fees and Charges Report; review of budget-related departmental requests; collaboration with departments to resolve budgetary issues; review of City Council memoranda for budget implications and appropriate budget language, if necessary; conducting research on budget and policy-related matters; and special projects as assigned. During critical times of the year this position will be expected to work overtime, both weeknights and weekends, for the preparation and release of several key budget documents.

This recruitment is intended to fill one permanent Analyst I/II position.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.


Minimum Qualifications
1. Education: A Baccalaureate Degree from an accredited college or university in Business or Public Administration, or closely related field.
2. Experience: Analyst I - None. Analyst II - Two years of increasingly responsible professional staff analytic or administrative experience at the level of Analyst I with the City of San Jose.
3. Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent, or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

**Acceptable Substitutions: Experience as a Staff Specialist with the City of San José may be substituted for the education requirement on a year for year basis.

The ideal candidate will have an appreciation and passion for public service work and possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations; including:
  • Demonstrate knowledge of, and experience with municipal budgeting principles and practices;
  • Ability to express oneself clearly and concisely in written and verbal communication
  • Knowledge of basic statistical methods; City government’s functions and problems; and Financial management, preferably including government financing.
  • Ability to collect, compile, analyze, and interpret data; assist other employees in technical and procedural activities; and understand, interpret, and apply instructions, rules, and regulations.
Analytical Thinking - Approaches a problem or situation by using a logical, systematic, sequential approach.

Collaboration - Develops networks and builds alliances; engages in cross-functional activities.

Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.

Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).

Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

Selection Process
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

You will be prompted to answer the following job-specific questions during the online application process. Please note that there is a 4,000-character limit, including spaces, for each text response.

1. Describe your experience working with budgets. This can range from creating reports or tracking costs/revenues, to the development and analysis of any type of budget.
2. Describe your experience with analyzing budget and policy issues.
3. Describe your experience developing solutions to complex problems/issues when the solution was not clear. Identify the problem/issues involved, the steps you took to address it, and the results you obtained.
4. Budget work, like any job, often encounters competing priorities and deadlines. Tell us about an instance where you had to respond to work deadlines that seemed difficult to meet. What were your actions and what is your general philosophy about managing deadlines?

You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

If you have questions about the duties of the position, please contact Kate Handford at

If you have questions about the selection or hiring processes, please contact Linh Le at

Additional Information

For information about City of San Jose benefits, click here.

California Equal Pay Act:
Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at

The application deadline is 11:59 PM on January 13, 2020. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email and we will research the status of your application. Please contact Human Resources at (408) 535-1285, or if you have any questions.

Job: Accounting, Fiscal and Budget
Organization: City Manager's Office
Schedule: Full-time
Employee Status: Regular
Job Type: Standard
Job Posting: Dec 23, 2019, 6:13:10 PM
Minimum Salary: 69,139.20
Maximum Salary: 91,707.20
Bargaining Unit 1: Municipal Employees' Federation