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Budget Manager At City of Sacramento

Location: Sacramento, California

Job Description

THE POSITION

THE IDEAL CANDIDATE
The ideal candidate will possess the skills necessary to lead, support, and mentor staff on the analysis, production and monitoring of budget and financial documents in a high pressure and changing environment. Under the general direction of the Finance Director, the Budget Manager will be responsible for a variety of duties including preparation and administration of the City's operating and capital budgets, quarterly financial reports, labor forecast, revenue forecast, cost allocation plan and capital improvement plan. A background in government or municipal finance, experience with Enterprise Resource Planning (ERP) systems and advanced knowledge of the principles, procedures, and techniques of budget management is critical for success. Qualifying experience must include a minimum of five years in a supervisory capacity.

DEFINITION
Under minimal direction, the Budget Manager manages the annual development and ongoing implementation of the City's operating and capital improvement budgets; plans, organizes, directs, and evaluates a variety of City financial activities including the work of staff performing City budgetary, accounting, revenue, and related activities within the Finance Division of the Administrative Services Department; performs related management and supervisory work; and helps assure Department compliance with applicable Federal, State, and local laws, ordinances, and codes.

DISTINGUISHING CHARACTERISTICS
This is a single-position management classification. Duties are administrative and managerial in nature and the work is highly complex. The incumbent has management authority for overseeing the day-to-day accounting, revenue, and budget- related operations of the Finance Division while also directing and implementing a broad range of related City financial activities. The Budget Manager is distinguished from lower-level management and analytical classifications in that the former is responsible for all fiscal and budget services, while lower- level classifications manage either portions of fiscal or revenue services or assist in development of segments of the city budget. Budget Manager is distinguished from the higher-level classification of Director of Finance in that the latter has broader responsibility for managing and overseeing all the activities and sections within the Finance Division.

SUPERVISION RECEIVED AND EXERCISED
Minimal direction is provided by the Director of Finance. The incumbent has extensive supervisory authority over a large and diverse group of management, supervisory, professional, technical, and other support positions whose incumbents perform accounting, revenue, and budget-related activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Plans, organizes, manages, leads, and directs the work of staff performing financial activities within the Finance Division of the Finance Department including, but not limited to, those services related to City budget development/administration, accounting, and revenue collection; establishes and implements priorities, goals, policies, procedures, and objectives; monitors the efficiency and effectiveness of work products through quality control and related activities; helps review and evaluate administrative and financial internal control systems and procedures; helps assure audit compliance; develops and prepares the division budget.
  • Selects, assigns, trains, directs, and evaluates subordinate staff, including subordinate managers, supervisors, professionals, and others; oversees and implements disciplinary actions when necessary.
  • Plans, develops, implements, and evaluates the City's annual operating and capital improvement budgets and financial management activities; helps recommend, and implements citywide financial strategies and activities; assists with forecasting economic trends and predicting impact on City finances; helps develop/recommend City financial goals and objectives, and administers policies/procedures in accordance with the City's core purpose, mission, vision, and values.
  • Assists City department managers by providing financial advice, support, and assistance; responds to inquiries and/or complaints from citizens, other public jurisdictions, and/or the private sector; explains City operations, budgets, expenditures, and policies.
  • Helps monitor legislation and assure City compliance with finance-related laws, regulations, statutes, and codes; participates on committees and boards and in community activities as assigned; attends meetings, conferences, and workshops.
  • Prepares complex statistical and narrative reports, correspondence, and other documents, including those required by law; makes presentations to City officials and others as required; may participate in the design, implementation, and control of automated financial systems; may perform special projects.
  • Performs other or related duties as assigned.

QUALIFICATIONS

Knowledge of:

  • Principles and methods of modern public financial management, particularly in the areas of accounting, budgeting, auditing, and revenue collection.
  • Principles and practices of modern public administration including planning, organizing, staffing, leading, and controlling.
  • Principles and practices of human resources management, supervision, and training.
  • Public relations practices and techniques.
  • Current literature, laws, regulations, and developments, as well as various agencies, that impact municipal finances and financial practices.
  • Research methods; report writing techniques; statistical concepts and methods.
  • Principles and techniques of project management.
Skill in:
  • Use of modern office equipment, including computers, computer applications and software.
Ability to:
  • Develop, prepare, and administer large City budgets; meet critical deadlines; make decisions under pressure.
  • Supervise subordinate personnel, including managers, supervisors, and professional staff.
  • Help develop, recommend, and administer sound financial strategies for a municipal government.
  • Read and interpret complex laws and regulations impacting city financial activities.
  • Establish and maintain effective working relationships with public officials, public/private agencies, and the general public.
  • Prepare and present complex narrative and statistical reports, correspondence, and other documents.
EXPERIENCE AND EDUCATION

Experience:

Five years of supervisory experience performing professional, administrative/finance work in a government setting including at least two years as a manager over a program or unit with significant responsibility for budget development/administration, financial operations, and personnel management. Ideally, such experience should have been gained in a large (population 250,000 or higher) metropolitan jurisdiction.

-AND-

Education:

Graduation from an accredited college or university with a Bachelor's Degree in public or business administration, accounting, mathematics, finance, or a related field.

Substitution:

A Master's Degree in one of the above educational fields or current registration as a Certified Public Accountant may substitute for one year of the required supervisory (not management) experience.

PROOF OF EDUCATION

Proof of education such as college transcripts and degrees must be submitted to the City of Sacramento Employment Office in person, as an attachment(s) to the online application, faxed to (916) 596-1556, or emailed to employment@cityofsacramento.org by the final filing deadline. If submitting in person or via fax/email, please include your name and Job # 020005-19 on your documents. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted by the final filing deadline.

SPECIAL QUALIFICATIONS

Driver License:

Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application:(Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application to the Employment Office by the final filing deadline:

Employment applications must be submitted online; paper applications will not be accepted.

Employment applications will be considered incomplete and will be disqualified:

If applicants do not list current and past job-related experience in the "Work Experience" section. Note: Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week).

If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.

Proof of required education and/or degree equivalency and certification must be submitted online with your application, emailed to employment@cityofsacramento.org, delivered in person, or sent to the Employment Office by fax or mail by the final filing deadline.

2. Supplemental Questionnaire: (Pass/Fail) – In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire:

Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.

Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.

A resume will not substitute for the information required in the supplemental questionnaire.

Possession of the minimum qualifications is not necessarily a guarantee of further advancement in the selection process.

3. Screening Committee: (Pass/Fail)– Human Resources will evaluate employment applications for the minimum qualifications stated on the job announcement.

4. Interview Process: Human Resources will forward qualified applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. The Director will review the results, if necessary conduct additional interviews, and forward the recommendation to the City Manager's Office for final action.

5.Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete LiveScan / fingerprinting and receive Human Resources approval prior to receiving a start date from the Department.

QUESTIONS:

For questions concerning this job announcement and the application process:

Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.

For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627.

Visit the City of Sacramento Human Resources Department website at?http://www.cityofsacramento.org/HR/Career-Opportunities;

Send an email to employment@cityofsacramento.org;

Call the Human Resources Department at (916) 808-5726; or

Visit the Human Resources Department at Historic City Hall, 915 I Street, Plaza Level, Sacramento, CA 95814.