This is intermediate level administrative work of moderate difficulty and complexity involving a variety of tasks requiring independent work decisions within established policies, procedures and technical knowledge in a specialty field. An employee in this class performs clerical duties in relation to a specific division program, which require the application of independent judgment based on knowledge gained through work experience. Positions in this class typically determine if compliance with programmatic requirements are met and approve or disapprove services, projects, activities or financial payments. This includes the processing of applications, certificates, grants or other program records
The variety of work differs among program positions. Some positions within this class will also maintain cost, financial, inventory, manpower or other specialized reports in order to account for and evaluate items purchased, services rendered, productivity or other control oriented activities. This is accomplished by keeping records such as fees collected, quantity and quality of items purchased, credit or reimbursement due, positions or space needed, and availability of stock.
Duties involve responsibility for a significant part of the work process. Assistance is normally available from a superior when unusual or difficult problems arise. This class is distinguished from the Office Support Specialist II by the need to perform a variety of tasks requiring independent decision-making and the interpretation of policies, practices and procedures.
- Exercised: Classification typically does not supervise.
- Received: Incumbent reporting relationship is based on department.
- Note: Other reporting relationships may apply
Example of Duties:
The Richmond Police Department is seeking a highly organized, detailed orientated individual to provide administrative support to the Police Training Academy. The selected candidate must possess STRONG ORGANIZATIONAL skills and the abilities to meet tight time-lines, handle sensitive information responsibly and interact with the public in a tactful, professional manner. Candidate must have minimum requirement of one year of relevant experience, and the equivalent training of two years of college. Experience in a law enforcement setting is a plus.
The successful candidate will be responsible for, but not limited to the following:
- Making sure that all phone calls to the Richmond Police Training Division are answered and responded to in a timely manner.
- Scheduling of the academy classrooms and building usage.
- Assisting citizens/personnel/trainees that enter through the front of the Training Academy.
- Ensuring that all guests have appropriate identification and sign the academy sign-in sheet.
- Handles faxes and communications for the Captain and Lieutenant of the Training Academy.
- Programs the marquee on a daily bases, ensuring that it stays updated with the most current information pertaining to the building schedules.
- Completes purchase orders and completes the process for the Captain and Lieutenant
- Oversees the cleaning crew and building maintenance issues for the Training Academy
- Maintains all Veteran Affairs documentation
- Maintains all lists such as Call Back, Strength Reports, etc.
- Ensures proper supplies are on hand
- Assists with room set ups and catering.
- Supervises & trains all VUU Work Study Students and Interns
- Scheduling liaison between RPD & VUU for their classroom needs
- Assists in the coordination and staffing of Recruit graduation
- Assists with the coordination of the Police Memorial
- Is responsible for mailing invitations for various events held here at the Academy
- Assists with payroll
Qualifications, Special Certifications and Licenses:
- Requires high school diploma and training equivalent to two years of college with emphasis in accounting, record keeping, and or payroll principles.
- Requires one year of experience.
- An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification.
- No Special Certification or License required.
The preferred candidate will have supervisory experience and/or experience in a safety or law enforcement environment. The successful completion of a thorough background investigation including a polygraph exam and a drug screen is required.
Candidate must successfully pass an extensive background investigation and pre-employment medical screening. Candidate must also be willing to submit to a polygraph examination.
Hiring salary between $28,000 - $45,000 based upon qualifications.
Americans with Disabilities Act Requirements: PHYSICAL AND DEXTERITY REQUIREMENTS:
Physical and dexterity refers to the requirement for physical exertion and coordination of limb and body movement.
Requires sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis and routine keyboard operations.
Environmental hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
The job risks no exposure to any environmental hazards.
Sensory ability refers to hearing, sight, touch, taste, and smell required by the job.
The job requires normal visual acuity, and field of vision, hearing and speaking.
The City of Richmond, Virginia is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.