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Accounting Technician I At City of Poway, CA

Location: City Of Poway, California

Job Description

Due to a recent promotion in the Finance department, the City is now recruiting for a part time, temporary, at-will Accounting Technician I to temporarily fill the gap, performing some of the accounts payable duties, while the City recruits for a permanent position.

This position is expected to last for approximately three months. The work schedule allows for some flexibility, but the desired working hours are as follows:

Monday, Tuesday, and Wednesday: 12:30 p.m. to 5:30 p.m.
Thursday: 8:00 a.m. to 1:00 p.m.

Under general supervision, to perform technical accounting work involving accounts receivable and accounts payable, including checking, posting, and preparation of financial and statistical records.
Receives direct or general supervision from the Finance Manager or assigned supervisor. Exercises no direct supervision over staff. May provide technical and function direction to lower-level staff.

Key Responsibilities

Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
  • Assists other Finance personnel in performing a variety of technical accounting duties in the preparation, maintenance and processing of accounting records and financial transactions including payroll, accounts payable, and accounts receivable.
  • Researches invoices, matches to purchase orders; obtains authorization for payment; checks prices, extensions, and discounts; contacts vendors and City staff to resolve accounts payable problems; codes invoices for payment; enters account numbers, vendor numbers, amounts of payables, and related data into computer terminal; assembles accounts payable documents for approval; audits and reconciles errors; prepares accounts payable checks for mailing.
  • Processes payroll including reviewing time cards, leave requests, and schedules, data entry, paycheck generation; resolves inquiries pertaining to payroll, accounts payable, employee loans, and employees' payroll direct deposits; and prepares payroll reports.
  • Assists with the annual preparation and distribution of W-2s and 1099s.
  • Enters and retrieves information using standard word processing and spreadsheet software.
  • Assists customers, departments, and employees by providing specific account information, discrepancies, basic accounting procedures and City services and billing.
  • Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports, as directed.
  • Performs general office support duties such as filing and record keeping; prepares correspondence.
  • Assists professional accounting staff with special projects as required.
  • Maintains attendance and punctuality that is observant of scheduled hours on a regular basis.
  • Performs other duties as assigned.

Minimum Requirements/License or Certificates Required

Experience:
One year of responsible clerical or office support experience. Experience with financial or accounting recordkeeping is preferred.
Education/Training:
Equivalent to the completion of the 12th grade.

Licenses and Certifications:
  • A valid class C driver's license or the ability to arrange alternate and timely means of transportation in the performance of assigned duties.
Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 10 pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Examination Process

A FULLY COMPLETED APPLICATION, INCLUDING RESPONSES TO SUPPLEMENTAL QUESTIONS AND ATTACHMENT OF ALL NECESSARY CERTIFICATIONS, ARE REQUIRED AND PART OF THE REVIEW AND QUALIFYING PROCESS. QUESTIONS MUST BE ANSWERED COMPLETELY; REFERENCING YOUR RESUME IN LIEU OF ANSWERING A QUESTION WILL BE CAUSE FOR DISQUALIFICATION.

Applicants will be evaluated on the basis of relevant training and experience as presented in the application and supplemental questions. The following criteria will be used in the screening process: Writing Skills (grammar, spelling, punctuation) - suitable and appropriate for position; Work Experience - consistent, compatible and applicable for the position; and Supplemental Questions - content is inclusive and congruent with the position. The process may include interviews and/or performance tests. Successful candidates will be placed on the eligibility list, which will be in effect for a period of six months. A background investigation including LIVESCAN fingerprinting, tuberculosis screening, reference checking, and verification of previous employment and education are required. Applicants will be required to submit verification of the legal right to work in the United States. The City of Poway participates in E-Verify. All employees are required by law to sign a loyalty oath to the United States and the State of California Constitution at time of hire.


Notice: Benefits listed below assume full-time (2,080 hrs/yr) status. Benefits for positions considered less than full-time are pro-rated based upon hours and may differ from those indicated.

Vacation - Annual paid vacation as follows: 0-4 years service = 96 hrs/yr; 5-9 years service = 120 hrs/yr; 10-14 years service = 144 hrs/yr; and 15+ years service = 168 hrs/yr.

Sick Leave - The City provides 96 hours each year of paid sick leave. There are sick leave incentive and conversion programs available to those who qualify.

Holidays - The City observes 10 holidays and two floating holidays each year.

Flexible Benefit Plan - The City offers an IRS Section 125 plan which offers an opportunity to put aside money, on a pre-tax basis, for medical and dependent care expenses.

Life Insurance - The City provides group term life insurance equal to 1 1/2 times annual salary to a maximum of $350,000. Supplemental life insurance for employees and family members is available by payroll deduction at reasonable group rates and is portable.

Long Term Disability - The City provides long-term disability insurance equal to 66 2/3% of income (up to $5,000) after a 30-day waiting period if totally disabled due to illness or injury.

Retirement - Benefits are provided by the California Public Employees Retirement System (CalPERS). Classic CalPERS members - 2% @ 60 formula with employees contributing 8% of regular salary. New CalPERS members - 2% @ 62 formula with employees contributing 50% of the total normal cost; 50% of the total normal cost is currently 6.25%. The City participates in Medicare, but does not participate in Social Security.

Health Insurance - Health benefit premiums for each employee shall be paid in full by the City. Dependents of each employee may also be covered by health benefit coverage, upon proper application and acceptance. The cost of dependent coverage of the medical and dental plan will be shared equally between the City and the employee for any PPO plans. The City will pay 60% of the contribution for dependent care for HMO medical plans. The employee contributes 40% of the dependent contribution.

Deferred Compensation Plan - Participation in a 457 deferred compensation plan is available to all regular employees and is voluntary with a matching City contribution of up to $800. The City also contributes $38.00 per pay period to a 401(a) deferred compensation plan with vesting on a graduated schedule beginning with 2 years service and becoming 100% vested after 6 years.

Tuition Reimbursement - The City may reimburse the actual cost paid for tuition, books and required technical supplies and equipment up to a maximum of $1,500 per fiscal year for eligible employees receiving a grade of "C" or better in approved courses.