The City of Norfolk's Office of Budget & Strategic Planning is seeking an Accountant III (HUD Compliance Specialist) who under general supervisions, ensure that the City complies with the allowable cost requirements of the U.S. Department of Housing and Urban Development (HUD) program, including the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME) and Emergency Solutions Grants (ESG) programs. This position works with City departments and the City's subrecipient financial personnel to ensure that expenditures of the grants are allowable and allocable, timely, accurate and compliant with the grant guidelines and therefore, sustain the City's eligibility for annual grant funding.
Department Hiring Range: $47,823-$52,000 annual salary
The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
- Knowledge and interpretation of federal regulations for CDBG, HOME and ESG Programs.
- Responsible for assisting in the preparation of the Consolidated Annual Action Plan and CAPER.
- Assist in the maintenance of the HUD Integrated Disbursement and Information System (IDIS).
- Approve vouchers for timely payment and posting. Reconciles accounts with IDIS and the City.
- Assist with subrecipient monitoring and assist sub grantees and vendors with compliance with federal regulations including Section 3 and Davis-Bacon. Provides technical assistance. Prepares contracts and grant agreements.
- Assist the coordination of environmental review compliance of HUD funded activities.
- Maintain accurate records of the grant contracts and assists in the coordination of the contract approval process with the Department of Finance and others.
- Work with auditors and HUD representatives to ensure accuracy and compliance of all regulations.
- Audit subrecipients' cost reports to ensure accuracy, completeness, consistency with approved budget/cost allocation plan, and compliance with federal policy guidelines.
- Assist with fiscal site reviews of organizations funded by the City's grants to ensure that the grant funds are administered in compliance with the grantor requirements.
- Assist with the audit of City departments' miscellaneous vouchers relating to the grant funds; verify invoices and budgetary line information and charges.
- Answer questions from City departments related to audit adjustments made to payment vouchers
- Work with the Department of Finance to provide external auditors with requested documents during annual audits.
- Assist other staff with special projects, program issues and data management.
- Maintain the absolute confidentiality of all records and information.
- Additional responsibilities as required in a complex and changing work environment.
Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.
Three years experience in accounting or finance.
The preferred applicant will possess experience working with HUD entitlement grant programs.
Additional Information & Requirements
Knowledge, Skills, Abilities & Other Characteristics:
- Knowledge of accounting concepts.
- Analytical and problem-solving skills.
- Knowledge of math and ability to perform accurate calculations.
- Reading, understanding, and applying relevant City, state and Federal statutes, rules, ordinances, codes, and other governing regulations.
- Reviewing, updating and maintaining files, reports and documentation for grant programs, including organizing and managing records.
- Interpreting HUD & CDBG documents and program regulations.
- Ability to use standard office software to create and maintain complex spreadsheets, word processing documents, and reports.
- Ability to perform system testing and research.
- Ability to understand and apply grant guidelines and policies.
- Customer service and interpersonal skills.
- Ability to maintain effective relationships with coworkers, internal customers, the public and representatives from other local, state and Federal agencies.
- Ability to work in a team setting, as well as independently.
- Ability to communicate effectively, both orally and in writing.
- Ability to plan, organize, and prioritize work.
- Meticulous attention to detail and ability to produce accurate work under strict deadlines.
- Honesty, professionalism, and the ability to maintain confidentiality.