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Summer Program Coordinator - Art Gallery Camps At City of Markham

Location: Markham, Ontario

Job Description

Salary Range: 14.7100 To 16.3400 (CAD) Hourly


Applications are now being accepted for the Varley Art Gallery Summer Program Coordinator position in the Economic Growth, Culture & Entrepreneurship Department, Development Services Commission. To apply, please submit your cover letter and resume on-line by December 10, 2018.


Contract: February 11, 2019 - August 30, 2019; Part time and or occasional hours from February to April 2019, full time hours from May to the end of August 2019 and part time hours in September.


JOB SUMMARY:

Reporting to the Varley Art Gallery Program Coordinator, coordinates all aspects of the Varley Art Gallery Summer Day Art Camp Programs. Is responsible for ensuring the highest level of program quality for the Art Gallery’s art, thematic and exhibition-based summer camp programs including program planning, program delivery and administration. Oversees approximately 80-120 campers per week ranging from 4 to 14 years of age, while supervising and coaching 35-40 staff including supervisors, counsellors, specialists, and volunteers. Ensures consistency in camp policies and processes including training and communication in conjunction with other Summer Camp Coordinators and Camp Directors in the City as required.


Through strategic leadership and programming, enables children and/or youth to develop skills, make friends, socialize and build self-esteem. Accountable for day-to-day operations under the guidance of the Varley Art Gallery Public Programs Coordinator, ensuring camp activities are safe, educational, inclusive, high quality and meet the Gallery’s overall goals.


JOB TASKS may include but are not limited to:


Recruitment, training, oversight

  • Assists with recruitment, screening, and interviewing of all Varley Art Gallery camp staff.
  • Assists with interviewing, selecting, training and evaluation of the camp volunteers under the supervision of the Volunteer Coordinator.
  • Provides on-going training, coaching and recognition to staff and volunteers. Provides regular feedback and completes formal performance assessments for all direct reports.
  • Plans, implements and assists in delivering camp staff training in conjunction with the Program Coordinator and other stakeholders. Plays a leadership role in camp preparations as well as in regular meetings.
  • Provides daily direction and support to camp supervisors, specialists, counsellors and volunteers as required.

City of Markham Ambassador

  • Ensures adherence to City of Markham policies and procedures while working closely with other Summer Camp Coordinators and Camp Directors to ensure consistency.
  • Serves as an ambassador for the Corporation of the City of Markham, liaising with camp supervisors and resolving any issues with the support of the Varley Art Gallery Program Coordinator. Displays a heightened sense of customer service.
  • Acts as a leader and role model, fostering a positive, creative and open learning environment where people feel included as members of a team and are motivated to work towards common goals.
  • Attends special events as required.

Camp Oversight

  • Plans and schedules camp staff resources, routines, schedules and procedures to ensure successful program delivery.
  • Oversees the daily activities across the camp(s), ensuring programming is effective and adapted to camper needs with regards to safety, hygiene, weather, breaks, etc.
  • Oversees the development and implementation of art and design-based camp programs, with an emphasis on art techniques (painting, drawing, printing, photography, new media, installation, sculpture concepts, ideas and history) under the direction of the Varley Art Gallery Program Coordinator and Education Coordinator. Program focus may be changed as required.
  • Oversees the planning, implementation and evaluation of camp-wide projects, exhibition-themed special projects and gallery tours under the direction of the Varley Art Gallery Program Coordinator and Curator.
  • Researches, books and schedules guest artists, lecturers and speakers to enhance and complement camp programs.
  • Liaises with community organizations to organize an on-going summer donation project.
  • Ensures coordination with all divisions of the Gallery to ensure that the camp runs smoothly and that all necessary knowledge and artifacts are secured.
  • Provides regular updates and feedback to the Varley Art Gallery Program Coordinator.

Health & Safety

  • Works with the Summer Camp Inclusion Director to ensure quality of programming for all inclusion campers.
  • Prioritizes child well-being, safety and protection throughout the camp(s). Evaluates situations for potential risks to the safety, protection and well-being of campers and staff, proactively taking mitigating actions to address such risks.
  • Demonstrates the confidence and ability to make decisions in the best interests of the campers. Resolves problems and conflicts among camp participants effectively as they arise.
  • Reports all incidents promptly and thoroughly to the Varley Art Gallery Program Coordinator using incident/accident report forms and processes.
  • Maintains camp documentation, including registration information, attendance records, sign in and sign out procedures, permission forms, waiver forms, and timesheets. Ensures the Camp Log Book is being utilized and completed properly.

Finances/purchasing

  • Manages administration of camp documentation and reporting, inventory and financial accounting for all camp supplies.
  • Controls supplies and equipment inventory for sessions, ensuring that all necessary supplies and equipment are ordered and received in accordance with City policies.
  • Oversees design, production and sale of camp merchandise such as T-shirts, buttons etc.
  • Oversees camp purchases and budget in accordance with City policies and budget including generating revenue and expense reports.

Communication/Reporting

  • Responsible for effective and efficient communication to all stakeholders including parents, campers, staff, volunteers and special guests as well as managing phone and email inquiries in a timely manner. This includes camp newsletters and notes.
  • Ensures circulation, completion and review of parent camp evaluations as well as of staff evaluations of camps.
  • Provides ongoing feedback, implements changes, develops recommendations throughout the summer season based on observations, reviewing parent feedback surveys, and camp staff feedback.
  • Completes a full report on the camp session including feedback and recommendations to the Varley Art Gallery Program Coordinator at the conclusion of the summer.
  • Other duties as required.

COMPETENCIES:


  • Service Excellence: Meets or exceeds service standards when interacting with customers in the community and in the organization.
  • Change & Innovation: Responds positively and professionally to change and helps others through change.
  • Teamwork & Relationship Building: Interacts with others in an inclusive, collaborative and respectful way that creates effective working relationships.
  • Communication: Communicates in a clear, professional and respectful way; demonstrates active listening.
  • Accountable & Results Oriented: Demonstrates ethical behaviour and accountability, aligns with City values, and abides by relevant policies and legislation.
  • Management & Leadership: Demonstrates self-management, professionalism and engagement; leads by example.

JOB REQUIREMENTS:


  • Must have completed minimum of three years at a post-secondary institution in Education, Art History, Arts Administration, Visual Arts or related field.
  • Must have camp experience.
  • Must have experience in a senior supervisory capacity managing staff and/or volunteers.
  • Extensive knowledge of program planning and child development stages.
  • Demonstrated experience developing, organizing and carrying out both regular daily and special programs.
  • Knowledge of art plus crafts, sports, music and/or games.
  • Knowledge of special needs programming is an asset.
  • Current Standard First Aid with CPR ‘C’ required;
  • HIGH FIVE Healthy Child Development is required;
  • HIGH FIVE Quest is required;
  • Crisis Prevention Intervention (CPI) is an asset.
  • Computer skills (Microsoft Office applications, Adobe Acrobat); CLASS applications are an asset.

All required certificates must be in good standing by the end of April 2019.


The City of Markham is committed to providing accommodations for people with disabilities. If you require accommodation, please contact the HR Department with your requirements.


We thank all applicants who have applied, however only those selected for an interview will be contacted. All offers of employment for this position will be conditional on satisfactory reference checks and vulnerable sector screening checks as required for the City of Markham.