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Asset Management Clerk - Temporary Part-Time (6 months) At City of Markham

Location: Markham, Ontario

Job Description

Salary Range: 26.6000 To 29.8800 (CAD) Hourly


Applications are now being accepted for the Asset Management Clerk position in the Sustainability & Asset Management Department within the Corporate Services Commission. To apply for this position, please submit your cover letter and resume on-line by December 20, 2018.


Contract: January 2, 2019 to June 28, 2019


Job Summary


Reporting to the Administrative Assistant, Sustainability & Asset Management, the Asset Management Clerk is responsible for the provision of data entry, customer service and administrative support within the Department.


Key responsibilities include:


  • Responding to customer inquiries/concerns from both internal and external customers
  • Over expenditure forms, employee expense forms, cheque requisitions and other forms for submission to Accounts Payable
  • Tacking capital projects
  • Tracking project expenses
  • Journal vouchers
  • Reconciliation of projects to the general ledger
  • Deposits
  • Invoicing
  • Following up on outstanding issues
  • Filing and records management
  • Providing general reception and administrative/secretarial assistance within the Department as required

Key Duties and Responsibilities (Deliverables)


Process Mapping: 5%

  • Create process mapping for all Sustainability & Asset Management Department and update existing process maps

Financial Duties: 75%

  • Coordinate, review, track and process invoices (enters into Cayenta if over $5,000) including preparing cheque requisitions to Accounts Payable
  • Track Operating Budgets and Capital Project Expenditures using Eclipse software and/or excel spreadsheets
  • Reconcile projects to general ledger and eclipse
  • Prepare journal entries
  • Deposits of cheques and cash
  • Provide Managers and staff with financial information
  • Prepare POAAF forms and submit to Finance (with approvals)
  • Reconcile VISA statements for staff members
  • Data entry for Budget Preparation
  • Prepare COAT forms
  • Enter PO requests into Cayenta
  • Enter Cayenta Utility Invoices
  • Reconcile Petty Cash and complete forms for Petty Cash reimbursement
  • Prepare reports for BFL, Socan and Re-sound on behalf of Satellite Community Centres

Administrative Duties: 10%

  • Provide support to Senior Managers and Staff
  • Data entry into such systems as Eclipse, and other databases
  • Order office supplies
  • Provide Asset Management customer service

Customer Service: 10%

  • Greet and handle inquiries from residents, suppliers, contractors and utility companies
  • Well-developed interpersonal and problem solving skills to trouble-shoot effectively and courteously with suppliers, contractors, Finance Dept. staff, other government agencies and residents

Requirements


  • College Diploma plus additional accounting courses
  • Demonstrated minimum 2 years of related experience
  • Excellent written and verbal communication skills
  • Well-Developed MS Office computer skills
  • Must be motivated and team oriented
  • Knowledge of accounting and financial systems
  • Excellent customer service skills and demonstrated ability for continuous improvement
  • Service Excellence: Meets or exceeds service standards when interacting with customers in the community and in the organization
  • Change & Innovation: Responds positively and professionally to change and helps others through change
  • Teamwork & Relationship Building: Interacts with others in an inclusive, collaborative and respectful way that creates effective working relationships
  • Communication: Communicates in a clear, professional and respectful way; demonstrates active listening
  • Accountable & Results Oriented: Demonstrates ethical behaviour and accountability, aligns with City values, and abides by relevant policies and legislation
  • Management & Leadership: Demonstrates self-management, professionalism and engagement; leads by example

The City of Markham is committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.


We thank all those applicants who have applied however only those applications selected for an interview will be contacted. Please respect our scent free area by not wearing scented products when visiting the office.