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Administrative Secretary - Public Works Utilities At City of Maple Grove, MN

Location: Maple Grove, Minnesota

Job Description

Performs detailed and responsible clerical and secretarial duties, and administrative support for the Public Works Department.

Work is performed independently under the direction of the Utility Department Supervisor.

Hours: Monday-Friday, 7:30am-4:00pm

Examples of Duties

Answers telephone and provides routine assistance to the general public; provides information on departmental and city policies and procedures as required; assists public in completing forms/applications that require standard, routine information; receives and routes incoming calls to Public Works for repair or service; gathers information and determines priority of call.

Utilizes the city's asset management system and enters complaints and work orders into computer system and distributes to appropriate personnel on a daily basis for follow-up.

Prepares, matches, verifies and codes purchase orders, invoices and vouchers, using the City's financial software.

Prepares, types, word processes and proofreads a variety of documents including general correspondence, agendas, minutes and reports; enters a variety of data and information into various computer programs.

Monitors and purges department files in accordance with applicable legal regulations and local retention schedule.

Tracks various notices for the Utilities department.

Prepares various reports for the Utilities department.

Maintains and tracks programs and projects for Public Works department, including radio licensing.

Files documents, maintains inventories and records for assigned department.

When needed, sorts and distributes mail for the Public Works department and operates a variety of office equipment.

Assists with special projects as requested.

Is cross-trained and acts as back-up to Administrative Secretary – Public Works (Streets).

Performs other related clerical duties as assigned.

Serves on various City committees.

Qualifications

MINIMUM QUALIFICATIONS:
Equivalent to the completion of twelfth grade.

Additional specialized training in secretarial sciences, clerical accounting skills, or related training.

Two to three years of increasingly responsible clerical experience.

Supplemental Information

CITY OF MAPLE GROVE
SHARED VALUES
Serving our city and our team with the values of
integrity, respect, collaboration, and professionalism.