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Accounting Technician II At City of Las Vegas

Location: City Of Las Vegas, Nevada

Job Description

**This recruitment will be limited to the first 150 completed employment applications received, and will close without notice, regardless if the closing date has been reached, when that number is received.**


Performs technical accounting activities involving the reconciling and auditing of assigned area, general ledger or subsystem accounts. Prepares fiscal reports and special reports for management review.

Distinguishing Characteristics

This is the full journey level class within the Accounting Technician series. This class is distinguished from the Accounting Technician I by the performance of the full range of duties, the complexity of duties assigned, the level of responsibility assumed and the independence exercised. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Accounting Technician in that the latter performs the most difficult and complex duties assigned.

Supervision Received

Receives general supervision from supervisory or management staff.

NOTICE OF WRITTEN EXAM

Written Test Date: December 30, 2019

A civil service examination will be conducted in accordance with the Civil Service Rules of the City of Las Vegas. A written examination, weighted 100%, will be used to place candidates on the eligible list. The eligible list will remain in effect for a period of 6 months from the date of certification and may be extended for a period of up to 2 years.


The examination for this recruitment is a multiple-choice test which covers (1) reading comprehension, (2) basic accounting terms, (3) working knowledge of Excel, and (4) basic technical accounting functions such as debits, credits, reconciling, math, etc. The city of Las Vegas does not recommend any specific study guide for this test.

ELIGIBLE LIST: You must score 70% or higher on the examination to be placed on the eligible list.

SELECTION PROCESS: Final candidate selection will include list placement and may include hiring interview (if applicable). Any individual offered employment will be required to pass a pre-employment drug test, complete background check, and may be required to demonstrate the ability to perform the physical requirements of the job." Some positions may require preliminary background checks.



EXAMPLE OF DUTIES:

Essential Functions:

  • Generates billing notices, penalties, interest and delinquent notices and mails to customers.
  • Enters data into computerized accounting program; inputs and retrieves information from multiple subsystems and databases.
  • Performs technical accounting activities involving the reconciling and auditing of deposits and accounts; prepares fiscal reports and special reports relating to the progress of assigned accounts; reviews for accuracy, completeness and proper authorization within established city policy and procedures.
  • Maintains and reconciles a variety of general ledger accounts; analyzes revenues and expenditures; examines and corrects accounting transactions to ensure accuracy; determines and prepares appropriate journal entries based on analysis.
  • Monitors and collects delinquent accounts receivable payments from appropriate sources, as defined by policy or operating procedures; informs appropriate parties about delinquent accounts; coordinates with outside collection agencies; establishes payment plans for delinquent accounts; compiles a report of items recommended for write-off; prepares and processes claim refunds.
  • Processes and reconciles travel expenses; audits submitted reimbursement documents for proper authorization based on established city policy and federal regulations.
  • Researches and resolves issues brought forth by vendors, customers, and city staff regarding incorrect payments and non-payments.
  • Compiles and prepares statistics, memorandums and reports from multiple financial systems and databases. Calculates and prepares remittance documents for management's approval. Compiles data, reviews and prepares audit schedules for external audit.
  • Assists with the development and testing of various financial software packages; tests the accuracy of the information generated; troubleshoots program problems.
  • Participates in the analysis and preparation of various financial statements, accounts, fiscal reports and special reports relating to the progress or problems of assigned area of responsibility.
  • Responds to and resolves inquires and problems for city staff, city lobbyists, banks and the public; resolves complaints in an efficient and timely manner.
  • Monitors regulations related to payments and reimbursements; assists in updating forms and policies based on legislative changes.

When assigned to Municipal Court:

  • Recommends amendments to the budget as appropriate; compiles and prepares the department's budget submission.
  • Compiles and prepares statistical reports for the State of Nevada, judges, management and other agencies.
  • Prepares necessary documents to pay or reimburse the State of Nevada's share of revenue assessments.
  • Organizes and sustains document storage of daily transactions and reports.
  • Prepares weekly files for contract instructors, interpreters, and alternate judges; submits to accounts payable for processing. Maintains databases to produce the files and for internal reporting.
  • Verifies bail refunds for accuracy before payment processing.
  • Maintains court asset and equipment lists and ensures that they are accurate and coded correctly.
  • Prepares purchase requisitions for contracted vendors providing goods and services. Compiles expense trending dtata and adjust purchase order funding levels as necessary.
  • Prepares direct payment requests (DPR) for submission to accounts payable for payment.

Marginal Functions:

  • Maintains a variety of automated and manual logs, records and files; receives, sorts, stamps and distributes the mail, paychecks, invoices and billings; performs a variety of record keeping, filing, indexing and other general clerical work.
  • Attends and participates in meetings. Stays abreast of new trends, programs and innovations.
  • Researches information about the sender of returned mail.
  • Completes or participates in a variety of special projects as assigned.
  • Performs related duties and responsibilities as required.

MINIMUM REQUIREMENTS:

Experience:

Two years of increasingly responsible technical accounting experience, preferably in a government agency.

Training:

Equivalent to graduation from high school.

Additional specialized training in bookkeeping, accounting, automated financial management systems or related field is desirable.



KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

Governmental bookkeeping and accounting principles and practices.
Principles and procedures of financial record keeping and reporting.
Modern office procedures, methods and computer equipment.
Financial research and report preparation methods and techniques.
Advanced principles of mathematics.
Principles of basic report preparation.
Pertinent federal, state and local laws, codes and ordinances.

Skills in:

Examining and verifying a wide variety of financial documents and reports.
Operating a computer including a variety of software programs.
Developing and implementing accounting system modifications.
Analyzing and interpreting financial and accounting records.
Preparing a variety of fiscal reports and analyses.
Utilizing computer equipment and software to produce financial reports, informational items, tracing systems and related documents.
Applying federal, state and local laws and regulations pertaining to accounting and auditing activities.

Competencies:

Core Workforce Competencies

Professionalism – Demonstrates core values by being honest, respectful and positive.

Effective Communication – Expresses verbal and written thought in a clear and understandable manner.

Customer Focus – Demonstrates genuine concern and satisfies external and/or internal customers based on the CLV core purpose and values.

Adaptability – Able to effectively modify behavior to suit changing workforce demands.

Problem Solving – Solves problems by considering all causes, solutions and outcomes.

Productive Partnerships – Develops, maintains and strengthens partnerships with others.

Technical and Safety Expertise – Possesses a depth of knowledge, skill and ability in a technical (job) area.