Applications accepted from:
All Persons Interested
Financial Reporting & Operations
611 Walker St.
Workdays & Hours:
MONDAY – FRIDAY 8:00 AM – 5:00 PM*
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
**Primary function of this position is Accounts Payable. **
Report to Division Manager and serve as lead to accounts payable staff activities in the absence of the Financial Analyst IV and/or Accountant Supervisor are not present. Prepares financial statements, schedules and other documents necessary to communicate accounting information to management. Reviews daily, weekly, monthly and annual financial reports and invoices for accuracy and completeness; reconciles reports against City financial records; makes changes and/or adjustments to reports if necessary; notifies supervisor of changes as required. May lead or provide guidance to accountants and/or senior account clerks. Assists supervisor and management in developing and writing procedures; assists management in decision-making practices.
Assists with special accounting projects as required. Other duties include:
- Reviews and processes vouchers, department bills, journal vouchers, purchase orders, etc., for submission to the Controller's office. Researches problems on invoices to expedite payment of bills.
- Analyzes and reconciles daily and monthly expenditures reports.
- Maintains proper control and procedures in processing accounting transactions.
- Researches problems and/or management inquiries associated with posting transactions to the City's automated financial accounting system.
- Assists with or performs special projects as assigned.
- Responds to customer inquiries.
- Designates and reviews accounting work assignments for accuracy and completeness.
- Provides support to departments and divisions on issues related to processing payments and chargeback
- Performs Journal Corrections
- Reviews and ensures appropriate signature approvals on documents
- Supervises and trains staff members of the Accounts Payable group
Ability to assist management in analyzing reports. Measures, compiles, and analyzes metrics to assist in citywide central services accounts payable activities. Investigates and resolves vendor issues or inquiries. Assist in maintaining and updating policies and procedures. Ability to apply specific guidelines, internal controls and methodologies. Ability to analyze and/or maintain large quantities of financial data. Ability to work independently under strict time deadlines. Ability to organize heavy workloads and prioritize multiple responsibilities. Researches and responds to internal and external customer inquiries regarding the payment of invoices, payment of employee reimbursements or status of vendor setup requests. Ensures all documentation and authorization is received according to guidelines. Discusses questionable information with user departments or team leads and ensures corrections are processed.
This position is physically comfortable; the individual has some discretion about walking, standing, etc
Requires a Bachelor's degree in Accounting, Business Administration or a closely related field such as Finance, with a minimum of 18 hours in accounting.
Three years of experience in professional accounting are required.
Professional accounting experience may substitute for the education requirement on a year-for-year basis, except for the required minimum of 18 hours in Accounting.
A Master's degree in Accounting, Business Administration or a closely related field, such as Finance, may substitute for two years of the experience requirement.
Work requires a comprehensive, practical knowledge of Accounts Payable with use of analytical judgment and decision-making abilities. Good organizational, verbal and written communication skills and ability to work effectively with all levels of management. Ability to work in team environment. High attention to detail and strong analytical and problem-solving skills. Advanced skills in the use of Microsoft Excel, PowerPoint, Access, or similar reporting tools.
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test
SAFETY IMPACT POSITION NO
This position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. PAY GRADE: 20
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6051.
If you need special services or accommodations, call (832)393-6051 (TTY 7-1-1).
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information.