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Urban Arts Program Administrator (City Resource Specialist) At City of Glendale, CA

Location: Glendale, California

Job Description

The Position


This position will work an average of 30 hours per week, and will not exceed 40 hours in any given week.

Under the general supervision of the Director of Library, Arts & Culture (LAC), with general assignment allocation from other library administrators, this position facilitates city-wide cultural arts programs within Glendale. Based out of the LAC Department, the Urban Arts Program Administrator facilitates arts and cultural programming involving the Arts & Culture Commission. Realizes the vision of the City of Glendale Urban Arts Program Plan to make Glendale an arts destination and executes the current 2019-2020 Urban Arts Work Plan.

A key component of this position is the development, management and adherence to a programmatic budget that involves sourcing, identifying, applying and facilitating public & private funds, grant application/coordination, fundraising, as well as foundation and nonprofit facilitation, to support LAC and Commission objectives to expand the cultural arts within the City of Glendale.

The Urban Arts Program Administrator also works with developers, venue managers, artists/artistic directors, local businesses, City departments, the general public, and performers or exhibitors, to ensure programs and initiatives are successful and build community engagement.

Essential functions of the job include, but are not limited to, the following:
Plans and organizes the logistics related to installations, events, symposia, buildings, site locations, performers/artists, etc. Conducts calls for art, arranging performances, artists, venues, security, and catering. May be involved in the management of ticket sales on rare occasion.

Serves as the point of contact for the Arts & Culture Commission, related City departments, and area arts organizations.

Works with City Departments to ensure coordination of developer arts projects. Assists developers and acts as arts/curator liaison for new development projects.

Secures and manages funds for installations, projects, venues, specific events, and ongoing or intermittent programming, including but not limited to community arts events (e.g. Art Walk).

Arranges installations, performances, artists, venues, security, catering and possibly sale of tickets, as needed.

Writes grants and program proposals. This includes program collaboration with Programming and Marketing staff at the LAC, and coordinating outreach and programs with other LAC efforts.

Grant-writing and/or management and coordination to support Departmental goals and gain supplement funds; Secures funding for projects and/or specific events.

Ensures that laws relating to licensing, copyright ( e.g. Visual Artists Rights Act), the City's Urban Art Ordinance, as well as those relating to food & beverage serving/selling/consumption, performing rights and aspects of public safety are followed.

Identifies dates, finds venues, and organizes travel and accommodation for performers, artists and speakers, if needed.

Performs a range of administrative, marketing and office management duties associated with the role in coordination with LAC Administration.

Maintains calendar of events and Arts and Culture Commission website.

Develops a list of area artists, arts groups and arts organizations for collaborative efforts.

Ensures Department services are provided with exceptional customer service and the highest level of ethical standards.

Drives on City business as necessary.

Assumes responsibility for ensuring the duties of this position are performed in a safe, efficient manner.

Performs other related duties as assigned or as the situation requires.

Minimum Requirements

Knowledge, Skills & Abilities
Knowledge of:
Exceptional customer service practices.
Exceptional organizational, written and verbal skills.
Internal workings and operations of publicly managed arts activities, events, and venues, and familiarity with the various genres of performing arts.
Strong communication and community outreach skills.
Strong cultural sensitivity and possession of high emotional intelligence.
Strong leadership and supervisory skills.
Standard office procedures.
The Art World as well as connections within it, with a particular emphasis on public art.

Ability to:
Actively participate in staff meetings.
Be a self-motivated, team player who has the ability to work independently, but also work well with others as part of a group.
Consult with appropriate departments and cultural providers within the region and beyond.
Establish and maintain effective working relationships.
Foster a teamwork environment.
Manage grants and funds to ensure they are applied as required to build cultural arts.
Monitor local, state, and federal legislation in areas of expertise and communicate its impacts on the Glendale community to City and Department staff.
Oversee compliance with related governing bodies.
Participate in assigned committees, advisory boards, etc., as requested to coordinate and enhance service to the community.
Participate in professional growth training sessions, attend training sessions, workshops, and conferences as appropriate.
Think strategically and follow-through on operations with attention to detail.
Work with diverse constituents.

Other Characteristics
Willingness to:
Assume responsibility for maintaining a safe working environment.
Work extended and irregular hours, including weekends and evenings.
Work overtime if requested.

Seven years of progressively responsible management/administration experience in the arts administration field including working familiarity with municipal arts programs and production-related technical requirements.

Four years of experience developing and implementing grants and the funding management process.

Background in management with strong fiscal planning, project management, budgeting, and grants management experience and working knowledge of a variety of cultural activities including performance, exhibitions, and not-for-profit management business practices.

Bachelor's degree from an accredited four-year college or university with a major in the performing or cultural arts, or a closely related field.
Master's Degree in appropriate performing arts/business discipline, including Arts Administration, Arts Management, or a related field is highly desirable.

Valid Class C California driver's license.

An equivalent combination of experience, education and/or training may substitute for the listed minimum requirements.

The City of Glendale is an equal opportunity employer and welcomes applications from individuals of all backgrounds, experiences, abilities, and perspectives.

Selection Process

The examination will consist of an evaluation, a written, and an oral, with the evaluation as a qualifying step, the written as pass/fail, and the oral 100%. The evaluation will be based on the candidate's education and experience as related to the position. The written exam will assess written communication skills, as well as general knowledge pertaining to the position. Any examination will be to evaluate the candidate's education, experience, knowledge and skills for the position. The City of Glendale reserves the right to modify the above stated examination components and/or weights. Should this be necessary, the candidates will be notified of the specific examination components and weights prior to the administration of any examination. TIME AND PLACE OF THE EXAMINATION WILL BE ANNOUNCED. The selected candidate will be subject to a background investigation including LiveScan fingerprinting. The City of Glendale conforms with State and Federal obligations to make reasonable accommodation for applicants and employees with disabilities. The Human Resources Department asks that it be advised of special needs at least five days prior to the first test part so that a reasonable accommodation may be made. The provisions of this bulletin do not constitute an express or implied contract. In compliance with the Immigration Reform and Control Act of 1986, the City of Glendale requires that all new employees provide documentation to establish both work authorization and identity.