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Administrative Intern P/T At City of El Segundo, CA

Location: El Segundo, California

Job Description

Description



Are you an enthusiastic self-starter with a passion for solving problems? Come utilize your skills in an innovative and growing organization as an Administrative Intern with the City of El Segundo!

The city of El Segundo is a thriving coastal community. Recognized as a long-standing hub for aerospace, the city is renowned for maintaining a quaint, small-town atmosphere as well as a vibrant economy that in includes leaders in aerospace and defense, bioscience, information technology, energy, real estate and creative media. The city has seen tremendous growth and evolution over the past several years and is home to the Los Angeles Lakers, Los Angeles Kings, Los Angeles Times and Los Angeles Air Force Base.

The Administrative Intern will report directly to the Business Services Manager and support the Business Services division with City-wide revenue, filming and utility (water) billing and customer service. The position may also involve special projects related to legislative updates, innovation and technology implementation.

The Administrative Intern will work 20 hours per week (Monday-Friday) and must be available to work during the holiday season (excluding December 24-25, 31 and January 1).

Key attributes for this position include strong interpersonal, organizational, and critical thinking skills, and effective collaboration with other departments and stakeholders.

Please note: This job posting will close when 75 applications have been received or Wednesday, November 27, 2019, whichever occurs first.

Essential Job Functions

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

Characteristic Duties and Responsibilities:
Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities:

Performs administrative/secretarial duties for a department and/or program area; independently prepares correspondence and selected reports for review/signature and on behalf of administrative superior; independently prepares, reviews and checks documents, records, and forms for accuracy, completeness and conformance with applicable rules and regulations; prepares and/or assists in the preparation of notices, applications, resolutions and other documents.

Represents a department and/or program area to the public; receives and evaluates citizen complaints and initiates appropriate course of action; provides information to others requiring in-depth knowledge of work unit/department programs and operations; provides information to others requiring interpretation and/or enforcement of department and City policies.

Maintains records of departmental expenditures; assists in preparation of department budget; reviews, prepares and may authorize purchase requisitions and payment of invoices; orders supplies and equipment; collects and compiles statistical, financial and other information for special or periodic reports.

Assists in the operation of an office; maintains complex filing systems; verifies/calculates cash receipts for bank deposits.

Qualifications


Graduation from high school or GED and one (1) year increasingly responsible secretarial/office administrative experience, or an equivalent combination of education and experience.
Must be currently enrolled, or scheduled to enroll, in college with major coursework in Accounting, Marketing, Public Administration, Business Administration or a directly related field. Incumbents must maintain a course load of college semester/quarter units and maintain a grade "C" average or higher.