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Parks and Recreation Director At City of Doral

Location: City Of Doral, Florida

Job Description

General Purpose

Responsible for the administrative work in the development and supervision of parks and recreation activities and facilities. Fosters relationships with community partners and stakeholders in furthering goals and objectives established by the City and the Parks and Recreation Department. This position supervises the Assistant Parks and Recreation Director, Program Coordinators, Special Events Coordinator, Park Managers, Assistant Park Managers, Park/Recreation Service Aides, Administrative Assistant and all other department personnel.

Supervision Received and Exercised

This position is classified as an exempt, full-time position with a 40 hour work-week.

Essential Duties and Responsibilities

Essential Functions:

  • Prepares, administers and executes the Parks and Recreation operating budget and the capital projects budget according to established City goals and objectives. Prepares periodic and special reports as may be required.
  • Serves as project supervisor for recreation projects and monitors facilities improvements and consults with contractors to ensure safety, cost effectiveness, aesthetics and compliance with City policies.
  • Prepares RFQ/RFP and bid specifications to ensure the acquisition of equipment, materials, and services as applicable to the needs of the specific facility.
  • Directs and coordinates the installation and maintenance of park facilities including park structures and landscaped areas in the park.
  • Oversees the implementation of recreational programming such as youth, teen, adult, senior and special needs programs and multiple sports leagues.
  • Oversees the implementation of over 20 City-wide special events with attendance varying from 2,000-50,000+ such as signature and cultural events.
  • Interviews, selects and evaluates full-time and contracted personnel.
  • Trains and supervises staff members in carrying out the overall recreation related activities.
  • Directs, supervises, evaluates and schedules assigned personnel and supervisory staff.
  • Solicits funds through sponsorship, grants, private industry and other potential sources of revenue.
  • Explores and develops new techniques and approaches in recreational activities and makes recommendations to the City Manager for changes in City policies related to parks and recreation.
  • Represents the City in all recreation/park matters.
  • Meets with City advisory boards and civic groups to explain recreational objectives of the City.
  • Provides or arranges for facilities, material and equipment for recreation and park activities.
  • Reviews and develops all parks and recreational programs and procedures prepared by staff.
  • Develops and implements a departmental operations and procedures manual; evaluates staff performance annually.
  • Disciplines department employees for violation of City or Department Policies and Procedures Manual.
  • Recommends terminations of employment to the City Manager as necessary.
  • Performs any other duties assigned by the City Manager.
Additional Duties:
  • Performs other related work as required.

Minimum Qualifications

MINIMUM EDUCATION AND TRAINING
  • Bachelor's Degree from an accredited college or university in recreation, leisure services or related field. A Master's degree is preferred.
  • Seven – Ten (7-10) years of progressively responsible experience including supervisory and park management experience, or an equivalent combination of training and experience.
  • Certified Parks and Recreation Professional (CPRP) Certification from the National Recreation and Parks Association is desired.
  • FRPA and/or NRPA memberships are desired.
  • Continuing Education Units (CEU) of specialized seminars and programs relating to municipal parks and/or recreation services.
  • Must possess a valid driver license with an acceptable driving record.
MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Knowledge, Skills and Abilities:
  • Must be computer literate with knowledge of Microsoft Word and Excel, WordPerfect or a similar program.
  • Considerable knowledge of the principles, practices, and procedures relating to aspects of parks, recreation and leisure services.
  • Must be fluent in the English language. Ability to communicate in Spanish is a plus.
  • Ability to prepare and/or process purchase orders.
  • Ability to be held accountable for inventory/property management.
  • Ability to manage or administer grant funds.
  • Ability to make recommendations that impact the budget.
  • Ability to manage the budget within assigned unit/division.
  • Ability to determine allocation of budget among divisions.
  • Ability to manage the budget within assigned department
  • Ability to use small office equipment, including copy machines or multi-line telephone systems.
  • Ability to use computers for data entry.
  • Ability to use highly technical computer applications, such as GIS or CAD.
  • Ability to create and guide implementation of capital improvement plans or programs.
  • Ability to meet and deal with the public and co-workers in an effective and courteous manner.
  • Thorough knowledge of budget preparation, processing, justification, monitoring and reporting.
  • Thorough knowledge of the principles and practices employed in administering an extensive parks, grounds, and facilities maintenance program.
  • Ability to learn the City's administrative and personnel policies and procedures.
  • Must have strong communication skills.
  • Ability to plan, direct, and coordinate a variety of administrative activities in accordance with established policies and procedures.
  • Ability to deal with confidential and sensitive matters.
  • The minimum requirements may be waived by the City Manager.
Physical Requirements:
  • Ability to balance by maintaining body equilibrium on erratically moving surfaces; crouch, feel/finger with the hands; perceive sound and receive information through oral communication; make rational decisions; reach with the hands/arms; express ideas through speaking accurately or quickly; use visual acuity to perform activities such as viewing a computer terminal, observing neatness of facilities or operating heavy equipment.
  • Ability to walk from one work site to another.


In this summary, we are providing general information, which will be helpful to you in evaluating the City of Doral as your premier place to work. If you have questions concerning a specific item or interpretation, please feel free to contact Human Resources at (305) 593-6760.

Employment Benefits for Administrative Employees
The City of Doral offers the following benefits to full-time employees:

Equal Opportunity Employer
The City of Doral is an equal opportunity employer.

Smoke Free/Drug Free Workplace
The City of Doral maintains a smoke free and drug free workplace.
Administrative Employees
The following employees are classified by the City as "Administrative Salaries" for purposes of the State of Florida Uniform Accounting Code: City Manager, Assistant City Manager, Building Director, Code Compliance Director, Planning Director, Parks & Recreation Director, Human Resources Director, Public Works Director, Finance Director, Information Technology Director, City Clerk, Administrative Aide to the Mayor and Police Chief. These employees will be referred to as "Administrative Employees" for purposes of this section and the Employee Manual.
Holiday Time
The City of Doral observes 11 paid holidays per year. In addition, employees receive two personal days. The personal days must be used before the end of the fiscal year. Administrative employees may choose to bank holiday time worked on an hour for hour basis with no cap on leave accrued.
Designated Holiday
Administrative Employees shall be paid for the designated holidays as provided in Section 9.1 of the Employee Policies and Procedures Manual. Administrative Employees who are scheduled to work on the designated holiday may take an alternative day off from work during the same month in which the holiday occurred or alternatively, they may bank the holiday time and there shall be no limit on holiday hours accrued.

Paid Time Off
Administrative Employees do not accrue sick leave or annual vacation leave. Administrative Employees accrue paid time off (PTO) that can be used for any reason without accrual limits.
Administrative Employees shall start with forty (40) hours of PTO on their date of hire. Forty (40) hours of PTO shall be added to the Administrative Employee's PTO balance on the anniversary of the employee's hire date every year thereafter. Additionally, Administrative Employees accrue PTO on a bi-weekly basis at the following rates:
Years of Service
Maximum Days Per Year
Maximum Hours Per Year
Bi-weekly Accrual
0-4
25
200 (including 40 hours credited on anniversary date)
6.15 hours
5-9
30
240 (including 40 hours credited on anniversary date)
7.68 hours
10 or more
35
280 (including 40 hours credited on anniversary date)
9.23 hours

PTO shall not be earned or accrued by an Administrative Employee during an unpaid leave of absence, suspension, or when the employee is otherwise on a non-pay status.
In the event that an employee in a job classification earning sick and vacation time is promoted to the classification of director/department head, the employee's accrued vacation and sick time shall be converted to PTO.
PTO Payment Program
An Administrative Employee may elect to be paid for accrued, unused PTO up to a maximum of 200 hours per year, provided that the employee maintains a minimum of one (1) full workweek of PTO (based on the employee's regular work schedule) in his or her PTO balance. An Administrative Employee may also elect not to be paid for accrued, unused PTO and instead, maintain it in his or her PTO balance.
The City requires that each employee make an annual election either to be paid for accrued PTO (and the number of hours) or to maintain accrued PTO in the employee's PTO balance. The election must be made in the year before the employee accrues the PTO and the election will be irrevocable, except for financial hardship circumstances of the employee as determined by the City Manager, except that the Assistant City Manager will be responsible for the determination of a financial hardship request by the City Manager. If the employee does not make a timely election, the City will consider the employee to have elected not to be paid for accrued PTO.
An Administrative Employee who elects to be paid for accrued PTO will be paid at his or her current rate of pay on the date of the payout, less applicable taxes and other authorized deductions. The PTO payment program is subject to budget restrictions and may not be available in certain years.
Accrued Leave Payout Program Upon Separation
Upon separation from employment, Administrative Employees employed by the City for five (5) or more continuous years will be paid up to 200 hours per category of their accrued PTO and holiday time. The maximum number of hours paid shall not exceed 400 hours.
Vehicle Policy
At the City Manager's discretion, Administrative Employees may be provided a vehicle allowance or a take-home vehicle.
Retirement Benefits For Police Chief
The terms of the retirement benefits for the Police Chief are set forth in Policy No. 10.8 of the Employee Policy's and Procedures Manual.

Retirement Benefits For All Other Administrative Staff
Employees shall participate in the City's 401a retirement plan administered through ICMA. The plan requires employees to contribute a mandatory six percent (6%) of their base pay while the City contributes twelve percent (12%) of the employee's base pay.

457 Supplemental Plan
The City of Doral has a voluntary deferred compensation pension program available with ICMA where the employee can make contributions to their retirement. The City does not make any contributions to this plan.
Health Care Benefits
All Healthcare benefits for all employees are effective on the first of the month following 30 days of full-time employment. The City offers HMO, POS, and a High Deductible Health plan with a Health Savings Account.
Dental Plan
The City of Doral offers a PPO dental insurance plan.
Vision Care
The City of Doral offers voluntary vision care benefits.
Life, Short-term and Long-term Disability
The City of Doral will cover your life insurance at the rate of three (3) times the employee's annual salary up to a maximum of $500,000.00. In addition, the City offers both short-term and long-term disability plans which act as income protection plans.
Education/Tuition Reimbursement
The City offers the Educational Reimbursement Program (ERP) established to provide educational assistance to full-time employees participating in training or educational programs designed to strengthen their abilities, which in turn directly benefit the City. The City will pay the State tuition rate to its members based on the letter grade obtained for each class.