This position is responsible for the City’s accounts payable and maintenance of the general ledger. The person in this position serves as a general contact for vendors and provides assistance to management and other department employees with financial reports and analysis.
Leadership – Demonstrates behavior consistent with the vision, mission, and values of the City of Decatur by providing excellent customer service. Engages in and supports the mission of the Administrative Services Department through strategic planning, creative problem solving, decision making and responsible stewardship of City resources. Trains and assists other City employees in use of the City’s accounting software application. Identifies the best practices and procedures available to coordinate better workflow for financial transactions between departments. Contributes to continuous improvement of self, department and City through participation in training and mentoring to develop leadership, management and technical skills in self and other employees. Exercises fiscal stewardship, seeks to contain costs, and identifies the most cost effective use of city resources.
Effective Management – Demonstrates reasoning skills to exercise sound judgment in situations involving broader aspects of the organization.Identifies and recommends opportunities for improvement and innovation. Ensures accurate and timely payment of the City’s financial obligations. Takes advantage of offered discounts when applicable or otherwise meet the minimum terms. Exercises initiative in the performance of assigned duties.
Teamwork – Establishes effective working relationships across decentralized accounts payable environment. Works with staff in other City departments to determine accounts payable needs and requirements. Provides responsive and timely updates on status and progress of work activities to supervisor and management. Communicates proactively, professionally, and consistently within Finance Department. Actively participates in cross-departmental teams, meetings, and events. Provides written and oral information to City staff concerning accounts payable inquiries. Upon discovery, works with information technology and software providers to troubleshoot and resolve technical issues efficiently.
Quality Service –Ensures the City’s revenue cycle is maintained by observing cut-off periods for accounts payable transactions. Communicates effectively and promptly with vendors. Reviews and imports a variety of data files to general ledger. Prepares year-over-year, budget-to-actual expenditure data for quarterly financial reports. Reviews and posts general journal entries to the general ledger, including revenues and expenditures, payroll liabilities, journal entries and budget information. In addition to paper-based processes, participates in online and/or paperless workflows. Verifies expenditure codes using established chart of accounts. Conducts research and applies independent judgment and technical knowledge to accounts payable and/or payroll processing and recordkeeping. Ensures consistency of 1099-MISC vendor entries and participates in annual independent contractor audit. Provides purchasing and payables data for key performance measurements. Handles a variety of recurring financial transactions such as work orders, fuel invoices, reconciling vendor statements, voiding payments, and initiating wires. Verifies expense report reimbursements and requests for advances.
Minimum Qualifications: High school diploma or equivalent; Bachelor’s degree in related field preferred, AND minimum of three (3) years of work experience in accounting or related field; government financial certification preferred.
Physical Requirements/Environmental Conditions: Work is sedentary office work normally sitting with walking, standing and lifting of books and files. Ability to use hands and arms to operate office equipment and a computer keyboard. Equipment: Skilled in operating standard office equipment, electronics, and office software. Must demonstrate knowledge of various computer applications, including MS Office, financial accounting, and spreadsheet applications.
Other information: This job description includes the major duties and responsibilities of the job and is not to be construed as all-inclusive. The duties listed here are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.
How to Apply: All applications and resumes must be submitted online at www.decaturga.com