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Accountant I/II At City of Davis, CA

Location: Davis, California

Job Description

Description

The City of Davis is a progressive, vigorous community noted for its innovation, energy conservation, environmental programs, parks, preservation of trees, and the quality of its educational institutions. It is the site of University of California, Davis, and is an emerging center for the biotech industry. Located 14 miles west of Sacramento and 75 miles north east of San Francisco, Davis affords quick, easy access to the finest cultural, educational, and recreational attractions in central and northern California.

The Finance department is currently seeking an Accountant I/II to join their dynamic team!

DEFINITION
To perform a variety of professional accounting and financial analysis work involving the recording and reporting of financial transactions; to develop fiscal reports according to generally accepted accounting practices (GAAP); to determine or maintain record of assets, liabilities, revenue and expense, tax liability, or other financial activities within the organization; to review accounts payable and financial reporting functions; and to assist in developing and installing accounting systems, verifies payroll and reconciles financial records.

DISTINGUISHING CHARACTERISTICS
Accountant I - This is the entry-level class in the Accountant series. Positions at this level are distinguished from the II level by the performance of less than the full range of duties as assigned to the full journey level class within the series. Incumbents at this level typically have limited related work experience. This class, therefore, is typically used as a training class within the Budget Specialist series.
Accountant II - This is the full journey level class in the Accountant series. Positions at this level are distinguished from the I level by the performance of the full range of duties as assigned with minimal assistance or direction. Incumbents are thoroughly familiar and possess a technical expertise related to financial management procedures. This level performs the most difficult and responsible types of duties assigned to the series including complex technical analysis and the preparation of sophisticated accounting reports. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.
SUPERVISION RECEIVED AND EXERCISED

Accountant I
Receives general supervision from higher level supervisory or management staff.
May exercise direct supervision over clerical or technical staff.

Accountant II
Receives direction from a higher level supervisory or management staff.
May exercise direct supervision over lower level staff within the work unit.

Examples of Duties

EXAMPLES OF ESSENTIAL FUNCTIONS - Essential functions may include, but are not limited to, the following:
Perform professional accounting and analytical work in the areas of general ledger management, fund accounting, asset management and preparation of financial statements.
Analyze financial operations and expenditures; assist in review of expenditure and fund balances to assist in the preparation of the City's annual budget and long-range financial forecasts.
Analyze, record, and report financial transactions according to generally accepted accounting practices (GAAP) including responsibility for preparation of Comprehensive Annual Financial Report (CAFR) and other financial reports as required by law.
Establish and maintain accounting records.
Coordinate with other department staff to insure cost accounting and revenue collection systems are consistent with the budget; review and troubleshoot accounting systems and procedures as needed.
Audit and proof working papers, financial statements and other reports for internal use, as well as Federal, State and other outside agencies.
Serve as a resource for city staff in all departments in resolving financial questions and problems.
Post, balance and reconcile general ledger and subsidiary accounts; monitor, control and report on a variety of accounting activities relating to budgets, revenues, city-wide purchasing, asset management, cash management and investments, debt servicing, and financial reporting.
Prepare working papers, financial statements and other reports for internal use, as well as submittal to Federal, State and other outside agencies.
Assist in the preparation, analysis and review of estimated revenues, reimbursements, expenditures, fund balances or other proprietary and budgetary accounts.
Analyze, verify, and prepare various financial reports and statements, maintain records for capital assets, bond disclosures, and compliance with State, Federal, and local financial reporting laws and regulations.
Conduct research and analysis of financial transactions; reconcile bank statements.
Assist in monitoring various accounts, verify availability of funds and classification of expenditures; research and analyze transactions to resolve problems.
Maintain confidentiality of records and information concerning other city employees, including personnel file or medical records, performance related information such as reviews, reprimands, grievances, disciplinary actions, etc., as well as information relating to the collective bargaining process.
Recommend and assist in the implementation of goals and objectives; establish schedules and methods for the performance of clerical and technical financial duties; implement policies and procedures, as assigned.
Plan, prioritize, assign, supervise and review the work of staff involved in a variety of financial related activities, as assigned.
Build and maintain positive working relationships with co-workers, other city employees and the public using principles of good customer service.
Accountant II – In addition to the above:
Prepare analytical, accounting and management reports; participate in and oversee the preparation of interim and annual financial reports and statements, including CAFR and State Controller reports, in accordance with generally accepted accounting principles and legal requirements; coordinate financial performance reports and special accounting projects.
Prepare Fiscal Agent statements and reconciliations.
Prepare a variety of management financial reports for the Finance Administrator, Assistant City Manager, City Manager and other City departments.
Perform comprehensive financial activity studies as directed.
Schedule and coordinate audit activities; direct internal audits; implement complex audit standards; verify accuracy of records, evaluate financial systems and internal controls to ensure records are accurate and controls are adequate; recommend controls to ensure reliability of the system and integrity of the data.
Maintain detailed documentation of audit findings and procedures through the use of papers and audit files.
Examine accounting transactions to ensure accuracy of information and calculations, and correct financial records as necessary; examine supporting documentation to establish proper authorization and conformance with agreements, contract, and state and federal regulations.
Monitor implemented city policies related to work group activities to insure compliance is maintained; perform follow-up procedures when compliance is not being maintained.
Review reports, papers, and other documents prepared by staff for clarity, accuracy, and conformance with policies and regulations.
Review operations within the workgroup(s) for efficiency, effectiveness, and compliance with policies, procedures, and regulations; recommend, develop, and implement goals, objectives, policies, procedures, and systems that ensure the efficiency and effectiveness of accounting and financial operations; takes appropriate action to resolve issues and discrepancies; recommend and implement changes in accounting and auditing systems and procedures.
Develop recommendations for enhancements, additions, and changes in methods, computerized procedures, and software; oversee the implementation of system modifications.
Provide responsible and complex staff assistance to management staff; researches and monitors current developments in legislation and industry standards.
NON-ESSENTIAL FUNCTIONS
Evaluate, develop, and maintain division policies and procedures.
May assist with budget planning, preparation and control; provides assistance to departments in developing budgets; assembles and analyzes data for the annual budget process.
Prepare and present materials to Boards, Commissions, or Council.
Perform related duties as assigned in all categories.

Typical Qualifications

MINIMUM QUALIFICATIONS

Accountant I
Knowledge of:
Principles and practices of generally accepted accounting practices.
Computer systems and software related to job tasks including word processing, complex spreadsheets, and database applications.
Operating and capital budget concepts.
Basic auditing concepts.
Principles and practices of supervision, training and performance evaluation.
Principles and practices of needs analysis.
Principles and practices of customer service.
Principles and practices of supervision, training and performance evaluations.
Ability to:
Learn to apply accounting principles to the maintenance and reporting of financial and accounting transactions and audit of financial records.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedure.
Understand and interpret principles, laws and procedures involved in fiscal record keeping and accounting functions including federal and state laws, recording requirements, bond indentures, development contracts, grants, deeds, city policies, MOU's, contracts, ordinances and resolutions.
Analyze, understand, explain, and apply accounting and auditing principles, techniques and procedures.
Prepare a variety of financial statements, reports and analyses.
Verify accuracy of financial data and information.
Compile, interpret and analyze financial data.
Make effective public presentations.
Perform a wide variety of administrative duties on behalf of a high level administrator with little or minimal supervision.
Analyze situations accurately and develop effective courses of action.
Interpret and explain pertinent City and department policies and procedures.
Supervise, train and evaluate assigned staff, as assigned.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Two years of professional accounting and auditing experience.
Training:
Equivalent to a Bachelor's degree from an accredited college or university with major course work in accounting.
License and Certifications
Possession of a Certified Professional Accountant (CPA) Certification desirable.
May need to possess a valid California driver's license as required by the position.

Accountant II
In addition to the qualifications for the Accountant I:

Modern accounting principles, practices, and methods including program budgeting and auditing and their application to municipal operations.
General principles and practices of data processing and its applicability to accounting and municipal operations.
Ordinances, resolutions and laws affecting municipal financial operations.
Budgeting principles and practices; cost accounting principles and practices; citywide funds, divisions and programs; citywide purchasing/receiving policies and operations.
Principles and practices of generally accepted accounting practices applicable to local government.
Ability to:
Analyze complex financial data.
Evaluate and develop improvements in operations, procedures, policies or methods and evaluate their efficiency and effectiveness.
Perform complex technical accounting procedures.
Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Five years of professional accounting and auditing experience, including two years in government accounting and one year in a lead or supervisory capacity.
Training:
Equivalent to a Bachelor's degree from an accredited college or university with major course work in accounting.
License and Certifications
Possession of a Certified Professional Accountant (CPA) Certification desirable.
May be required to possess a valid California Class C driver's license as required by the position.

Supplemental Information

PHYSICAL/SENSORY REQUIREMENTS
On a continuous basis, sit at a desk and in meetings for long periods of time; intermittently twist to reach equipment surrounding desk; occasionally stand, kneel, climb and bend; perform simple and power grasping, pushing, pulling, and fine manipulation; write or use a keyboard to communicate and occasionally lift or carry weight of 25 pounds or less. Incumbents will travel to and participate in various meetings, programs and events throughout the city, which may involve exposure to traffic and weather conditions.


CITY OF DAVIS
BENEFIT SUMMARY SHEET

Management Group

Longevity: Effective January 1, 2016, the base wages for employees covered by this Agreement shall increase based on their years of continuous employment with the City as follows:

10 years 2.5% of base salary

20 years 2.5% of base salary

Each longevity pay increase shall be built off base salary to a maximum of 5%.

Vacation: New employees accrue 15 days of vacation per year.

Management Leave: Management employees receive 10 days management leave each calendar year.

Sick Leave: Eligible for use after one month of employment. Sick leave accrues at 12 days per year.

Holidays: Employees receive the following 12 holidays plus 2 and 1/2 floating holidays.

125 Cafeteria Plan

City provides a comprehensive benefit plan.

Retirement: Eligible date of hire. The city contracts with the Public Employees Retirement System (PERS) 2.5 % @ 55 retirement formula for current miscellaneous PERS members without a break in service. New miscellaneous employees who are brought into CalPERS membership for the first time on or after January 1, 2013, and who have no prior membership in any other California public retirement system, fall under the new defined benefit formula of 2 % @ 62 for miscellaneous members.

Survivor Benefit: The city contracts with the Public Employees Retirement System for the 1959 Survivor Benefit Level Four (4).

Medicare: Date of hire, all employees contribute 1.45% of gross salary to Medicare per federal regulations. The city does not participate in Social Security.

MOU: http://documents.cityofdavis.org/Media/Default/Documents/PDF/ASD/Human-Resources/2017-2021 MOU DOCUMENTS/MOU - Individual General Management Employees 6-30-2021.PDF