SPONSORSHIP COORDINATOR, DEVELOPMENT
Department of Cultural Affairs and Special Events (DCASE)
Partnerships Division, Development
Number of Vacancies: 1
The Department of Cultural Affairs and Special Events (DCASE) is dedicated to enriching Chicago’s artistic vitality and cultural vibrancy. This includes fostering the development of Chicago’s non-profit arts sector, independent working artists, and for-profit arts businesses; providing a framework to guide the City’s future cultural and economic growth, via the 2012 Chicago Cultural Plan; marketing the City’s cultural assets to a worldwide audience; and presenting high-quality, free and affordable cultural programs for residents and visitors.
The Sponsorship Coordinator, Development position is primarily responsible for implementing strategies to solicit and secure funding (grants and sponsorships) for DCASE’s initiatives, programs, and events. This position also facilitates the execution of grants and sponsorships in adherence to terms and conditions of the agreement, and prepares accurate and complex reporting as required. In this capacity, the position will perform the following duties:
- Solicits foundations, external corporations, as well as other institutions for grant and/or sponsorship opportunities to bring in revenue and/or budget offsetting items through grants, cash and in-kind goods/services for DCASE
- Implements the cultivation, solicitation, and stewardship of portfolios in accordance with established standards by developing significant fundraising opportunities and contacts
- Identifies sources of restricted and unrestricted funding, researches funding trends, launches creative development initiatives, produces specialized fundraising correspondence and acknowledgements, and conducts in-person visits with the goal of forging prospects and networks of long-term relationships, deepening existing relationships, and uncovering new opportunities for partnerships
- Expands solicitation efforts by researching and identifying potential funding opportunities aligned with DCASE’s mission and goals, and develops and executes grant/sponsorship proposals and other funding sources including, creates lists of funding opportunities and manages the development calendar
- Serves as a liaison and contact for sponsors and funders, plans and attends meetings, receptions, hospitality and appreciation events, and other donor and fundraising activities, and responds to inquiries and resolves issues or problems
- Negotiates grant/sponsor agreements and prepares comprehensive reports with narrative and statistical components on program status and effectiveness
- Works with Partnerships and Marketing divisions to create DCASE programs/projects marketing materials that are targeted to foundations and other potential funders requiring outcomes and evaluations
- Establishes and cultivates relationships with current and prospective grantors/sponsors
- Coordinates, attends, and assists with receptions, sponsored events, and hospitality or appreciation events for grantors and sponsors, as required
- Performs other related duties as assigned
NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.
LOCATION: Department of Cultural Affairs and Special Events (DCASE)
78 E Washington Street, Chicago, IL 60602
THIS POSITION IS IN THE CAREER SERVICE
Graduation from an accredited college or university with a Bachelor’s degree in Business Administration, Marketing, or a directly related field, plus three years of work experience in sales; or an equivalent combination of education, training and experience.
Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
Education & Employment Verification - Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.
NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of interview, if applicable.
This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.
Preference will be given to candidates possessing the following:
- Bachelor’s degree or above in Business Administration, Public Administration, Marketing, Economic or Finance
- Previous experience with fundraising and development, emphasis on foundation and major gift solicitation
- Knowledge of budget and accounting principles
- Previous experience writing grant proposals and soliciting major gifts
- Previous experience with donor prospecting and financial and narrative reporting
- Previous experience with donor relations and stewardship
- Proficiency in donor management databases
- Experience working at large and/or multi-layered organizations
Knowledge: Fundraising and major gift best practices and trends; major gift solicitation; grant proposals; prospect research; sources and activities associated with government, foundation, and individual donors; communications/marketing strategies and materials (related to successful fundraising); policy/procedure development; and financial knowledge (budget, accounting and tax).
Abilities: Ability to assess situations, identify needs and build supporting organizational infrastructure; ability to structure and lead intra- and inter-departmental informational and working meetings; ability to work across departments, divisions and staff levels to create and implement new policies, processes and procedures; ability to lead complex problem solving situations with various city departments; ability to successfully prepare and submit grant proposals and reports; and ability to organize departmental workflows.
Skills: Strong effective writing skills; excellent grammar, spelling and proofreading skills; computer skills with proficiency in Word, Excel, PowerPoint, and Internet research; leadership, analytical, problem-solving, communications, project management, relationship, and collaborative skills; and budget development and expenditure tracking skills.
VETERANS PREFERENCE NOTE: The City of Chicago offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge. Eligible candidates must have at least six months of active duty documented. In order to receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering "yes" or "no" to the question on the online application that asks, "Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?" In addition, you must attach documentation to verify your military service. For veterans, you must attach a copy of your DD214 (Member Copy-4) to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationary stating dates of service and character of service. For active military personnel, you must attach a letter from your Commanding Officer on official stationary verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application. Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference.
Evaluation: Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applications will be accepted.
RESIDENCY REQUIREMENT: All employees of the City of Chicago must be actual residents of the City of Chicago as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.
If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of Human Resources at 312-744-4976 (voice) or 312-744-5035 (TTY). Please be prepared to provide information in support of your reasonable accommodation request.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer
Please note, all positions with the City of Chicago close promptly at 11:59 pm CDT. Applications for this position will be accepted until 11:59 pm CDT on 03/21/2019. No exceptions will be made.
City of Chicago Department of Human Resources
Rahm Emanuel, Mayor Soo Choi, Commissioner