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PROJECTS ADMINISTRATOR At City of Chicago

Location: Chicago, Illinois

Job Description

PROJECTS ADMINISTRATOR
Job Number: 325168
Description

Projects Administrator

Department of Transportation

Division of In House Construction


JOB ANNOUNCEMENT


Number of Positions: 1


Under direction, this position is managerial in nature and accountable for senior manager level functions; positions allocated to this class are characterized as having a broad scope of management responsibilities and performs related duties as required.

DUTIES:


  • Oversees the planning, scheduling and management of large scale projects relating to the city’s infrastructure including the repair and maintenance and construction of streets, sidewalks, bridges and viaducts
  • Prepares cost estimates and operating budgets for projects including skilled trade and laborer services needed and schedule and sequence of work, creating timelines and completion dates
  • Prepare cost estimates of laborer services needed for scheduled construction, maintenance, and repair projects, working with management personnel to meet department’s objectives, priorities and performance measures
  • Confers with professional engineers and architects for remodeling or rehab projects requiring design services, construction drawings or specifications or specialized work
  • Authorizes and approves the requisitioning of work materials, supplies and equipment to complete work projects; monitors and approves overtime; monitors progress and ensures projects remain within budget
  • Works with management in developing and establishing performance measures, and productivity and quality standards; conducts field inspections to assess compliance with standards
  • Uses Microsoft Project, Excel software and related software in preparing and maintaining records relating to planning, scheduling and monitoring of projects and related reports
  • Monitors and evaluates work performance of subordinate staff and prepares performance appraisals; reviews accident and injury reports: initiates and enforces disciplinary actions: enforces departmental work rules and City’s personnel rules
  • Manage and directs a major and large scale program or project of significant size and scope in terms of budget, operations and/or staffing
  • Manages professional staff and directs the functions and operations of an organizational section or unit; establishes and implements policies and procedures relating to section’s objectives
  • Consults with staff and consultants to determine scope of services, budgets and specifications for projects; established timelines and implements processes to track and monitor the progress of projects and the accomplishment of key objectives
  • Functions as a specialized adviser to executive level managers or functions as a technical specialist or expert level professional in a given profession, specific technical area or operational area
  • Coordinates and administers citywide initiatives, departmental programs and special projects of a complex and technical nature

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.


Location: 3124 S. Sacramento Ave, Chicago, IL 60623

Days: Monday – Friday (May be required to work extended or weekend hours as needed)

Hours: 7:00 am to 3:00 pm


THIS POSITION IS EXEMPT FROM THE CAREER SERVICE


Qualifications

Graduation form an accredited college or university with a Bachelor’s degree in Construction Management or a field of study directly related to the responsibilities of the position, plus five years of project management work experience, or an equivalent combination of education, training and experience.


Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

Education & Employment Verification: Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.


NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable.


NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.


SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.


Salary Range: $108,436-$117,984/Annually

Application Period: 1-9-20 to 1-24-20

Please note, all positions with the City of Chicago close promptly at 11:59 p.m. C.S.T. Applications for this position will be accepted until 11:59 p.m. C.S.T on 01-24-20.
No exceptions will be made.

Application Instructions: Interested applicants should apply at the City of Chicago’s application website: www.cityofchicago.org/CAREERS

Evaluation: Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applicants will be accepted.

Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City Chicago Municipal Code. Proof of residency will be required.


If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of Human Resources, at 312-744-4976 (voice) or 312-744-5035 (TTY). Please be prepared to provide information in support of your reasonable accommodation.


ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.


The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer


City of Chicago Department of Human Resources

Lori E. Lightfoot, Mayor Soo Choi, Commissioner


Job Posting: Jan 9, 2020, 6:01:00 AM | Closing Date (Period for Applying) - External: Jan 25, 2020, 5:59:00 AM
BU: 09 | Salary: $108,436 up to $117,984 Pay Basis:Yearly