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CULTURAL AFFAIRS COORDINATOR II - CHICAGO FILM OFFICE At City of Chicago

Location: Chicago, Illinois

Job Description

CULTURAL AFFAIRS COORDINATOR II - CHICAGO FILM OFFICE
Job Number: 320539
Description
CULTURAL AFFAIRS COORDINATOR II, CHICAGO FILM OFFICE
Department of Cultural Affairs and Special Events (DCASE)
Executive Administration Division
JOB ANNOUNCEMENT
Number of Vacancies: 1
The Department of Cultural Affairs and Special Events (DCASE) is dedicated to enriching Chicago’s artistic vitality and cultural vibrancy. This includes fostering the development of Chicago’s non-profit arts sector, independent working artists, and for-profit arts businesses; providing a framework to guide the City’s future cultural and economic growth, via the 2012 Chicago Cultural Plan; marketing the City’s cultural assets to a worldwide audience; and presenting high-quality, free and affordable cultural programs for residents and visitors.
The Cultural Affairs Coordinator II, Chicago Film Office position in DCASE’s Executive Administration Division, reviews approximately 1000 permit applications per year to evaluate feasibility, respond to inquiries, troubleshoot conflicts, coordinate city services, notify and/or engage aldermen, civic organizations and other community stakeholders in advance of film projects. In this capacity, the position will perform the following duties:
  • Review and facilitate film permit applications - review applications, prioritize production requests, troubleshoot conflicts, evaluate feasibility, build consensus among city departments, and expedite permit approvals
  • Evaluate and coordinate city services to provide producers authorized access to city facilities, property, and assets under proper supervision and support
  • Correspond and meet directly with producers and production teams to discuss overall filming plans, schedules, locations and logistics
  • Conduct site surveys and meet with production teams on location in advance of filming and during production to evaluate community impact and determine parking and traffic plans
  • Manage governmental and community relations by notifying and/or engaging aldermen, civic organizations, residents, and other community stakeholders of production schedules and impacts (parking restrictions, traffic reroutes, hours of filming operations) in advance of filming, and by attending ward and other community meetings to report on area film activity and address community concerns
  • Provide industry resources to producers by responding to requests on how to access industry resources and vendors, including soundstages, crew, equipment rentals, locations and city-owned facilities for filming, and other government and sister agencies for permits and authorizations
  • Provide professional resources to the public by responding to public inquiries via phone, email, or in-person about job and career opportunities such as casting calls, crew hiring, job training, and networking events
  • Attend industry events such as industry conferences, film festivals, and organizational events
  • Assist with other DCASE events, programs, and activities
  • May oversee and/or supervise temporary staff, including student interns
  • Perform related duties as required
NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.
LOCATION: Department of Cultural Affairs and Special Events (DCASE)
Chicago Cultural Center
78 E Washington St, Chicago, IL 60602
THIS POSITION IS IN THE CAREER SERVICE

Qualifications
Graduation from an accredited college or university with a Bachelor’s degree in Fine Arts, Arts Administration, Liberal Arts or a directly related field, plus two years of program development or administration experience in the area of visual arts, performing arts or creative arts programming, or an equivalent combination of education, training and experience, provided that the minimum degree requirement is met.
Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
Education & Employment Verification - Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.
NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of interview, if applicable.
SELECTION REQUIREMENTS
This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.
Preference will be given to candidates possessing the following:
  • Bachelor’s degree in Media, Communications, Arts Administration, or a directly related field
  • Experience in film production, film conferences, film industry advocacy and festivals
  • Knowledge of local government structure and protocol
  • Familiarity with local filming industry and media organizations
  • Familiarity in media production protocols and project management
  • Experience in community relations
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Internet research
Knowledge: Knowledge of film and media production logistics, operations and protocol. Knowledge of City permitting processes. Knowledge of City services required in accommodating film and media production. Familiarity with Chicago geography and neighborhoods. Familiarity with bureaucracies and community relations.
Abilities: Able to problem solve, multi-task, and work collaboratively. Effective time management, organization, and meeting deadlines. Attention to details and record keeping. Able to communicate and work effectively with people of diverse backgrounds.
Skills: Computer proficiency in Word, Excel, PowerPoint, Outlook, Internet research, and online-based application processes. Excellent written and oral communication skills. Effective time management and multi-tasking. Excellent writing, presentation, and public speaking skills. Excellent organizational skills. Strong attention to details.
Other requirements: Able to work mornings, evenings, weekends, and some holidays.
Physical Requirements: Able to lift up to 20 lbs. Able to sit, stand, and walk for extended periods of time. Able to bend, lift, carry, and work indoors and outdoors.
Working Conditions: Work indoors and occasionally outdoors in extreme weather conditions and noise. General office environment, using standard office equipment
VETERANS PREFERENCE NOTE: The City of Chicago offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge. Eligible candidates must have at least six months of active duty documented. In order to receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering "yes" or "no" to the question on the online application that asks, "Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?" In addition, you must attach documentation to verify your military service. For veterans, you must attach a copy of your DD214 (Member Copy-4) to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationary stating dates of service and character of service. For active military personnel, you must attach a letter from your Commanding Officer on official stationary verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application. Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference.
Evaluation: Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applications will be accepted.
RESIDENCY REQUIREMENT: All employees of the City of Chicago must be actual residents of the City of Chicago as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.
If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of Human Resources at 312-744-4976 (voice) or 312-744-5035 (TTY). Please be prepared to provide information in support of your reasonable accommodation request.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer
Please note, all positions with the City of Chicago close promptly at 11:59 pm CDT. Applications for this position will be accepted until 11:59 pm CDT on 04/04/2019. No exceptions will be made.
City of Chicago Department of Human Resources
Rahm Emanuel, Mayor Soo Choi, Commissioner

Job Posting: Mar 21, 2019, 8:57:02 AM | Closing Date (Period for Applying) - External: Apr 4, 2019, 11:59:00 PM
BU: 10 | Salary: $58,968 Pay Basis:Yearly