Department of Transportation – Administration
Number of Positions: 1
Under direction, this class is managerial in nature and accountable for senior manager level functions, duties and responsibilities and part of a city department’s executive level staff. The position manages a major program or has direct responsibility for an operational or administrative work section within a department’s organization; and performs related duties as required.
- Acting as the Deputy’s Project Manager, this person would manage and coordinate assignments by allocating Division resources, drafting and implementing an action plan, and assessing outcomes and reporting results to the Deputy Commissioner;
- Manages functions including contracts administration and purchasing, accounts payable and inventory management, and office management responsibilities;
- Assures the department’s involvement in the use and expansion of administrative computer systems i.e CCM, FMPS, e-procurement and OGM;
- Oversees management of the assignment and review of work to staff to ensure compliance with standards and procedures established by the Department of Procurement Services;
- Oversees the management of staff working with department managers to draft contract specifications, compile contract documents and negotiate terms and conditions with vendors, when applicable;
- Oversees staff responsible for the preparation, processing and payments for construction, professional service and commodity contracts;
- Oversees staff responsible for the preparation and processing of purchase requisitions for the procurement of supplies and equipment, and the processing of invoices for payment;
- Identifies and resolves vendor compliance issues, and escalates to appropriate parties when necessary;
- Leads implementation of the departments M/W/DBE program mandates and initiatives and monitors contract participation;
- Responsible for assuring that a contract database is maintained that will manage the expiration and renewal of contracts in a timely manner to avoid service interruption to the department;
- Leads and directs management level staff in developing new or revising existing program operations designed to improve or expand departmental services;
- Coordinates work efforts with management in developing strategic plans and implementing changes in staffing, operating procedures, and work processes designed to improve the administration of programs, increase operational efficiencies and accomplishments;
- Manages the maintenance of accounting records and prepares financial and budgetary reports to account for revenues and fund expenditures;
- Prepares reports on division’s work activities.
NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.
Location: 30 North LaSalle, 6th Floor
Days: Monday - Friday
Hours: 8:30am to 4:30pm
THIS POSITION IS EXEMPT FROM THE CAREER SERVICE
Graduation from an accredited college or university with a Bachelor's degree in a field related to the duties performed, including five (5) years of work experience related to the position, of which two (2) years are in a supervisory role related to the responsibilities of the position or an equivalent combination of education, training and experience.
Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
Education & Employment Verification: Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.
NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable.
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.
Application Instructions: Interested applicants should apply at the City of Chicago’s application website: www.cityofchicago.org/CAREERS
Evaluation: Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applicants will be accepted.
Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City Chicago Municipal Code. Proof of residency will be required.
If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of
Human Resources, at 312-744-4976 (voice) or 312-744-5035 (TTY). Please be prepared to provide information in support of your reasonable accommodation.
Please note, all positions with the City of Chicago close promptly at C.S.T. Applications for this position will be accepted until 11:59pm CST on May 6, 2019. No exceptions will be made.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer
City of Chicago Department of Human Resources
Rahm Emanuel, Mayor Soo Choi, Commissioner