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Account Technician IV - (Accounts Payable Technician-Finance ) At City of Chesapeake

Location: Chesapeake, Virginia

Job Description

Responsible for auditing and proposing corrections to all City Accounts Payable (AP) vouchers (invoices) in the City's financial system prior to payment. Provide accounts payable support for assigned areas of responsibility, enter credit vouchers as well as prepare voids and stop payment requests for checks. Generate scheduled City payment cycles on their designated days for invoices and refunds as well as all out of cycle urgent check requests. Collect and receipt cash and checks into the Treasurer's system. Analyze accounts, prepare monthly reconciliations and make payment of United Way and Sales Tax accounts. Responsible for administering and reporting annually transactions relevant to Virginia escheatment laws. Review supplier 1099 reporting applicability and update supplier records as needed as well as assisting with issuance of 1099's as requested. Conduct all Citywide Accounts Payable testing for PeopleSoft changes/upgrades which requires a thorough understanding of the complete procurement cycle from requisition through payment. Responsible to train Departmental Account Technicians throughout the City, design and maintain job aids for internal and external reference. Audit and suggest solutions to ensure department travel reimbursement requests are in compliance with the City's travel policy as well as pertinent State and Federal regulations. Determine compliance of electronic voucher workflow for each department to ensure proper routing and approvals on all submitted vouchers which may require, in some instances, a manual routing process beyond the existing electronic route. This position requires development of a thorough understanding of the City's administrative regulations, policies and procedures as they relate to procurement through to payment of goods and services.
Required Qualifications
VOCATIONAL/EDUCATION REQUIREMENT:
Requires an associate's degree or any equivalent combination of education and experience in accounting or a closely related field.

EXPERIENCE REQUIREMENT:
In addition to satisfying the vocational/educational standard, this position requires a minimum of three years of related, full-time equivalent experience.

SPECIAL REQUIREMENTS:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Preferred Qualifications
Experience with PeopleSoft financial system or other large enterprise-wide financial system.
Experience with testing software upgrades and enhancements to financial systems to confirm desired functionality.
Experience in processing and/or auditing accounts payable invoices/vouchers.
Experience in handling/reconciling cash and receipts.
Familiarity with internal control procedures as they relate to accounts payable.
Special Instructions to Applicants
Job Open Date
11-07-2019
Job Close Date
11-18-2019