This is a paid summer internship position at that provides an overview of governmental-fund accounting. Internship runs approximately twelve to fourteen weeks (May/June through August/September) with hours scheduled up to forty hours in a work week. Assist in reconciliation and adjustment of general ledger accounts. Enter and proof journal entries to ensure proper account coding. Enter and review electronic payments to the general ledger ensuring accurate coding to departments. Assists with daily invoice processing (including review and entry) for accounts payable and accounts receivable.
SUPERVISION RECEIVED AND EXERCISED
Work is performed independently under supervision of Finance Manager. No direct supervision responsibilities.
1. Develop and demonstrate an understanding of the MUNIS ERP system for accounts payable and accounts receivable.
- Demonstrate ability to learn and use MUNIS ERP system programs.
2. Develop and demonstrate an understanding of Generally Accepted Accounting Principles (GAAP) and how they are integrated into daily procedures with a municipal government.
- Demonstrate application of GAAP using governmental fund accounting principles.
- Demonstrate application of Governmental Accounting Standards Board (GASB) statements.
3. Develop and demonstrate an understanding of cash management controls and cashflow impact on daily, weekly, and monthly activities.
- Assist in in daily reconciliation of daily cash management reporting.
4. Support finance staff with reconciliation of balance sheet and general ledger accounts on a daily, weekly and monthly basis.
- Reconcile account activity and position balances on a daily, weekly, and monthly basis.
- Develop understanding of governmental capital asset reporting.
- Assist with capital asset reporting.
5. Develop and demonstrate an understanding of the inter-departmental relationships that impact financial operations across a city.
- Demonstrate team-based work competencies
- Develop interpersonal communication skills
- Provide research and assistance as necessary to accounting staff and other departments.
- Provide financial reports to departments.
7. Performs all other related duties as requested or assigned.
MINIMUM QUALIFICATIONS AND EDUCATION REQUIREMENTS
- Currently enrolled in an accredited undergraduate program in accounting, business or finance.
- Demonstrated strong academic performance (GPA of 3.0 or above on a 4.0 scale).
- Proficiency in computer programs including Windows, Microsoft Office 365, as well as experience with automated and computerized accounting systems.
- Completion of upper level accounting, auditing, and finance courses.
- Governmental or non-profit accounting experience.
- Knowledge of GAAP and GASB pronouncements.
KNOWLEDGE, SKILLS, AND ABILITIES
- Principles and practices of governmental fund accounting and procedures.
- Data processing principles and practices as it relates to financial information systems.
- Implementing and working with financial information systems to provide timely and accurate financial data.
- Using spreadsheet and data software, including Microsoft Excel.
- Coordinating activities with other employees and assisting Finance Department employees with duties when needed.
- Communicate clearly and effectively ideas, explanations and recommendations in oral, electronic, and written formats.
- Establish and maintain effective relationships with other employees and citizens.
- Work independently on assignments and projects through completion.
- Manage workload and time commitments effectively.
- Manage multiple tasks, meet deadlines and work effectively under pressure, completing work in a timely and accurate manner.
- Perform mathematic computations quickly and accurately.
- Office equipment such as copier, fax, calculator, etc.
MENTAL EFFORT, PHYSICAL REQUIREMENTS, AND WORKING CONDITIONS
- Attention to detail
- Plan and organize
- Understand and communicate with employees and public
- Critical thinking
- Arithmetic and accounting
- Sit or stand at desk
- Occasionally lift 25 pounds
- Work is performed primarily in a standard office environment that includes exposure to computer screens and repetitive hand movement on computer keyboard.