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Administrative Officer II At City of Charlotte and Mecklenburg County

Location: Charlotte, North Carolina

Job Description

Charlotte’s local government, with more than 7,000 employees and a $2.39 billion budget, works hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play.

As the largest transit system between Atlanta and Washington (D.C.), the Charlotte Area Transit System (CATS) is responsible for providing local-, express-, and regional- bus routes, as well as light rail and special transit services – resulting in 23 million trips each year. The department also proactively contributes to focused growth and sustainable regional development by investing in a safe, efficient, innovative and customer-focused transit system.


Function:

Administrative

Job Title:

Administrative Officer II

Summary:

This position provides administrative support for the Charlotte Area Transit System’s (CATS) Development Division. The Administrative Officer II performs independent work requiring strong organizational skills and an ability to prioritize work assignments.

Major Duties and Responsibilities:

  • Preparation of quarterly progress reports for FTA and NCDOT
  • Support, agenda preparation, and taking meeting minutes for CATS policy board the Metropolitan Transit Commission (MTC), and others as assigned
  • Assistance with the development and maintenance of the Development Division’s budget and Munis accounts
  • Prepares a variety of memoranda, letters, reports and other documents
  • Extracts data and reports from the City’s project management software, e-Builder, as needed to meet reporting requirements
  • Coordination of projects
  • Conducting research and performing limited analyses; and providing general administrative support for Development technical staff

Knowledge, Skills & Abilities:

  • Experience managing committees
  • Ability to demonstrate knowledge associated with the principles and practices of budget preparation and personnel administration
  • Knowledge of City and other governmental financial reporting and accounting procedures or the ability to acquire such knowledge during a reasonable training period
  • Excellent written and oral communication and interpersonal skills
  • Computer software proficiency, including Microsoft Word, Excel and PowerPoint
  • Thorough knowledge of business English, spelling, punctuation, and business mathematics
  • Valid driver’s license
  • Ability to obtain a City Driving Permit

Preferred Qualifications:

  • Experience with Munis, the City of Charlotte’s financial software
  • Current Notary Licensure

Minimum Qualifications:

  • High School diploma/GED with three (3) years of relevant experience; or an Associate’s degree with one year of relevant work experience; or an equivalent combination of education and relevant experience that provides the necessary knowledge, skills and abilities to successfully perform the essential job duties

Salary:

  • $56,641.50

General Information:

  • The City of Charlotte provides a comprehensive benefits package to all employees. Click here to learn more about the City of Charlotte’s benefits
  • The City of Charlotte is a drug and alcohol-free workplace

How to Apply:

Apply online.

If you need assistance completing your online application, you are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available.

Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays. Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

Conditions of Employment: The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments. The City of Charlotte is an Equal Opportunity Employer.