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Secretary At City of Calgary

Location: Calgary, Alberta

Job Description

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
As a Secretary - Parks, you will work as a member of an administrative team that provides support to Calgary Parks’ employees. Primary duties include:
  • Answer and direct incoming phone calls, schedule and organize meetings, manage reception, and respond to customer inquiries.
  • Prepare, transcribe, edit and compose a variety of correspondence including meeting minutes, reports and manuals.
  • Order catering, request office/computer moves, organize travel arrangements and submit Service Work Order requests.
  • Circulate and distribute architectural drawings and/or consultant submissions.
  • Manage file systems and databases for construction drawings, 3-1-1 service requests, and corporate records such as Freedom of Information and Protection of Privacy (FOIP) requests.
  • Coordinate purchasing, vendor payments, invoicing and processing records for procurement cards.
Qualifications
  • A High School diploma or equivalency (e.g. GED) plus a minimum of 5 years of progressively more responsible office experience.
  • An advanced level of proficiency with Microsoft Word and basic proficiency with Microsoft Excel.
  • Working knowledge of PeopleSoft Human Capital Management (HCM), Financials and Supply Chain Management (FSCM), and/or the 3-1-1 Customer Service Request system is considered to be an asset.
  • Success in this position requires the following competencies:
    • Strong time management skills;
    • A proven record of handling a heavy workload in a time sensitive environment;
    • Excellent customer service, planning and organizational ability;
    • Well-developed communication skills and a high attention to detail;
    • The ability to work effectively both as part of a team and independently; and
    • A high level of professionalism.
Pre-employment Requirements
  • Applicants will be tested for appropriate skills.
  • Successful applicants must provide proof of qualifications.
Union: CUPE Local 38


Business Unit : Calgary Parks
Position Type : Temporary (up to 18 months)
Location : 205 8 Avenue S.E.
Compensation : Pay Grade 5 $27.57 - 36.85 per hour
Days of Work : This position works a 5 day
work week with 1 day off in a 3 week cycle.
Hours of work: Standard 35 hour work week
Audience : Internal/External
Apply By : May 1, 2019
Job ID # : 302087