The Accounting Specialist is accountable for managing an assigned portfolio of communities to provide an agreed scope of financial and accounting services. This is a non-exempt position reporting to the Accounting Director.
1. Inquiries, Requests, Disputes and Complaints
Ensure the timely, efficient, customer-oriented handling and resolution of each inquiry, request, dispute or complaint (via telephone, e-mail and face to face) from key stakeholders (such as developers, board members, vendors, and CAMs) by establishing needs, investigating problems and identifying and implementing agreed solutions, documenting as appropriate, and delivering the BEST (Build relationships, establish needs, solve problems and Take personal responsibility) every single time.
2. Accounts Payable
Contribute to the timely and accurate payment of creditors by setting up vendors in financial system as required, generating deficit funding requests for developers each month and reviewing and responding to requests for payment of validated invoices, allocating payment to the appropriate general ledger code, approving and posting payments, and remitting requests for payment and distribution through Strongroom.
3.. Financial Reporting
Ensure that the end of month financial statements package (including P&L Statement, Balance Sheet, Aged Owners Report, Pre-paid Owner Report, Cash Disbursements Report and Accounts Payable Report) are prepared accurately and distributed timely to Board Members and CAMs by completing the required end of month standard operating procedures (including posting all fees and charges, paying recurring vendors and Titan, and reconciling bank statements).
Contribute to the timely and accurate annual budgeting process by preparing the required documents and spreadsheets for each Association as defined in the Annual Budget Package and Standard Operating Procedure, assisting CAMs with questions, uploading the final and approved budget to financial system and creating the files to accompany any letters and/or budgets for printing with coupon books.
Contribute to the achievement of the administrative operations for the Accounting Department by timely, accurate and compliant preparation and distribution of 1099s, compliant storage and retention of checks and other records and printing and distributing Annual Notices to owners.
6. Special Projects
Ensure the timely completion of special projects within budgeted parameters that meet agreed objectives by confirming details, developing and implementing project plans (resources, tasks, timelines), tracking progress and reporting progress as required.
KNOWLEDGE AND SKILLS
Job Type: Full-time