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Executive Assistant At Armani Exchange

Location: New York, New York

Job Description

Executive Assistant - Giorgio Armani Corporation

Description of Responsibilities:

To coordinate the office activities of the CEO as related to general administrative support, organization and coordination for the daily tasks meetings, travel and long term projects.


Overview of Critical Duties:

COMMUNICATION

  • Coordinate and interact with all team members, across the Giorgio Armani organization, as well as outside existing and potential partners of Giorgio Armani Corp.
  • Act as the primary point person for all communication to and from international counterparts
  • Managing and prioritizing incoming and outgoing communications, including internal/external mail, telephone calls, and email
  • Follow up on various activities to ensure closure, completion and deadlines are met. May include weekly reports, status updates, meeting follow-up, requests for information, projects, programs, events, etc.

ADMINISTRATIVE SUPPORT

  • Creating, formatting and editing correspondence and presentations, memos, letters, reports & similar items of confidential nature with minimal direction
  • Maintain and update confidential records, reports, files, databases & accounting data
  • Handling logistics associated with meetings, appointments and conferences for the CEO and guest visitors inclusive of setting location and communication to all guests
  • Compile daily sales reports for the CEO
  • Prepare CEO monthly expense reports and house account purchases, as well as, review all direct report expense reports before submittal to CEO
  • Draft all letters, notes, emails, thank you cards and presentations for submittal to CEO.
  • Ensure visual aesthetic of the CEO’s office is consistent with the brand image
  • Other specific projects as assigned

TRAVEL

  • Ability to plan travel arrangements that take into account individual preferences, budget, and time constraints for CEO and International Visitors
  • Organize weekly Operating and Executive Team meetings, inclusive of any on- and off- site location coordination for all necessary meeting tools
  • Maintain meeting notes and direct report notes to have on hand a list of issues to discuss with key executives
  • Assist in administrative preparation of the yearly performance appraisals and objectives for all direct reports

BACKGROUND/EXPERIENCE:

  • Computer proficiency (MS Word, MS Excel, MS PowerPoint, Lotus Notes)
  • College degree preferred
  • 2-3 years of experience as an executive assistant preferred
  • Fluent in Italian preferred.
  • Excellent communications skills both written and verbal