Executive Assistant At Armani Exchange

Executive Assistant - Giorgio Armani Corporation

Description of Responsibilities:

To coordinate the office activities of the CEO as related to general administrative support, organization and coordination for the daily tasks meetings, travel and long term projects.

Overview of Critical Duties:

COMMUNICATION

• Coordinate and interact with all team members, across the Giorgio Armani organization, as well as outside existing and potential partners of Giorgio Armani Corp.
• Act as the primary point person for all communication to and from international counterparts
• Managing and prioritizing incoming and outgoing communications, including internal/external mail, telephone calls, and email
• Follow up on various activities to ensure closure, completion and deadlines are met. May include weekly reports, status updates, meeting follow-up, requests for information, projects, programs, events, etc.

ADMINISTRATIVE SUPPORT

• Creating, formatting and editing correspondence and presentations, memos, letters, reports & similar items of confidential nature with minimal direction
• Maintain and update confidential records, reports, files, databases & accounting data
• Handling logistics associated with meetings, appointments and conferences for the CEO and guest visitors inclusive of setting location and communication to all guests
• Compile daily sales reports for the CEO
• Prepare CEO monthly expense reports and house account purchases, as well as, review all direct report expense reports before submittal to CEO
• Draft all letters, notes, emails, thank you cards and presentations for submittal to CEO.
• Ensure visual aesthetic of the CEO’s office is consistent with the brand image
• Other specific projects as assigned

TRAVEL

• Ability to plan travel arrangements that take into account individual preferences, budget, and time constraints for CEO and International Visitors
• Organize weekly Operating and Executive Team meetings, inclusive of any on- and off- site location coordination for all necessary meeting tools
• Maintain meeting notes and direct report notes to have on hand a list of issues to discuss with key executives
• Assist in administrative preparation of the yearly performance appraisals and objectives for all direct reports

BACKGROUND/EXPERIENCE:

• Computer proficiency (MS Word, MS Excel, MS PowerPoint, Lotus Notes)
• College degree preferred
• 2-3 years of experience as an executive assistant preferred
• Fluent in Italian preferred.
• Excellent communications skills both written and verbal