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Records Administrator, Ontario English Catholic Teacher's Association At Arma Toronto

Location: Toronto, Ontario

Job Description

Records Administrator – Ontario English Catholic Teacher’s Association

The Ontario English Catholic Teachers’ Association, representing 45,000 elementary and secondary school teachers in Ontario’s separate schools, invites applications for a Records Administrator.

Required Skills

  • Minimum five (5) years relevant experience in both developing and maintaining records systems;
  • Working knowledge of alpha/numeric filing systems, series/sub-series, cross referencing, retention schedules, finding aids and archival procedures;
  • Working knowledge of FIPPA, ATI, CASL and PIPEDA;
  • Practical experience with EDM systems;
  • Highly developed, current computer skills;
  • Excellent communication, organizational and interpersonal skills;
  • Ability to work independently, confidentially and meet deadlines.

Required Education/Experience

Completion of a professional certification in records management – CRM and/or Bachelor or Master’s degree in Library Science or Information Studies.

Responsibilities Include

Under the direction of the Director of Human Resources and Administration, duties include:

  • Assumes responsibility for the management of all current and archival Association files. Sorting and coding documents for filing, storage, retrieval and disposal, while exercising independent analysis.
  • Researches data from in-house and external sources using current research techniques and produces reports as required.

  • Maintains establish records system including a classification and inventory system. Reviews current systems and recommends changes as required.

  • Ensures that Association records management and retention policies are compliant with legal and regulatory issues. That such policies are followed, forms and procedures are effective and efficient.
  • Performs periodic Association record audits to identify necessary processes and standards to maintain current and appropriate records management strategies

  • Co ordinates storage, security, retrieval, updating and disposal of all records; periodically inventories and audits active and inactive records.
  • Investigates electronic methods of storage/retrieval for future implementation.

  • Recommends technology required to convert records from a manual to electronic system(s).

  • Performs other duties as assigned.

Other Duties/Responsibilities

  • Assists with the annual election of officers at the annual general meeting liaising with the Elections Chair, nominators, tellers, etc.

Desirable

  • An understanding of a union environment;

  • A general understanding of the Ontario education system including its relationship to provincial politics.

Start Date: ASAP

Category and Salary: Level IV – $1,306 / weekly

Interested parties should submit written applications with résumés confidentially to hr@oecta.on.ca by 4:00 p.m., Friday, August 21, 2015. We thank all candidates for their interest, however, only those selected