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Accounting Assistant At Arizona State University

Location: Tempe, Arizona

Job Description

57042BR

Campus: Tempe

Accounting Asst

Job Description

The Accounting Assistant for University Housing performs complex accounting duties including processing transactions and monitoring daily financial operations. Responsibilities will pertain to specific assigned account areas within the department to ensure ongoing adherence with established policies and standards as designated by department leadership.

Job Family

Finance & Accounting

Department Name

UH Fiscal & HR Staff

Full-Time/Part-Time

Full-Time

VP Code

EDUC OUTRCH & STDT SVCS

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$13.17 per hour

Close Date

22-November-2019

Category

01

Essential Duties

Receives, reviews, and processes a variety of business, financial and operations transactions such as check requests, internal/external purchase orders, reimbursements, service department billings, deposits, SunRISE orders and transfers.
Monitors and review financial documents for trends; interprets financial data; provides financial analysis, projections and recommendations.
Prepares and summarizes a variety of financial and operations reports such as revenue and expenditure projections, expenditure trends, cost analysis, and accounts receivables aging reports.
Independently creates reports using spreadsheets, databases, web tools, and ad hoc report writing software.
Assists in the preparation of major operational and special budgets; prepares budget projections and analyzes data and/or trends for decision making.
Monitors fiscal performance against budget and prepares variance analysis reports; may be required to present financial information to department leadership.
Assists with the development/review of vendor contracts and agreements for the department in accordance with State, Arizona Board of Regents and University policies and procedures; manages vendor contract payment process.
Manages purchasing cards within assigned account areas, reconciles purchasing card transactions and maintains supporting documentation in accordance with University policies and procedures; assists with review of department purchasing cards monthly statements and support documentation.
Participates in internal and external audits as needed.
Performs reconciliations of various forms of revenue and designated account transactions.
Conducts staff and student training on internal policies and procedures related to expenditure request processes and purchasing card delegation processes.
Reviews and processes individual and group department travel.
Processes payments including cash handling and check deposits.
Supervises student workers.

Work hours: Monday - Friday, 8am - 5pm, to include extended hours as needed.

Minimum Qualifications

One (1) year related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Demonstrate knowledge of accounting practices and principles
Experience in accounting
Experience in managing accounts payables and/or accounts receivables
Experience developing, monitoring and analyzing budgets
Experience performing reconciliations
Experience managing multiple priorities and adapting to changing priorities with tight deadlines
Experience preparing detailed financial information for a variety of constituencies
Experience developing queries and Ad Hoc reporting (e.g. Data Warehouse, MyReports) Experience in Microsoft Excel including the experience in utilizing pivot tables and look up functions

Working Environment

Sit or stand for prolonged periods of time
Use computers effectively including inputting, reviewing, and retrieving information, extended periods of viewing screen, using mouse and keyboard, and sitting
Supervise staff and students
Work collaboratively across various departments within the University as well as diverse populations and groups
Use critical thinking to make decisions and/or analyze data
Communicate effectively both orally and in writing

Department Statement

The mission of University Housing is to create living and learning environments that promote academic excellence, foster personal development and enhance the university experience for a diverse population. ASU University Housing currently houses nearly 18,000 students on all four campuses. In support of the University's philosophy of access, excellence, and impact, University Housing promotes academic success and student learning, supports the development of community among our residents, provides student-centered processes and services, and develops and maintains quality accommodations. The departmental vision is to become the premier housing and academic support services program in the nation.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.