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Office Manager - Calgary At Ainsworth

Location: Calgary, Alberta

Job Description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth team today!


Position Summary:

The Office Manager is an operationally, all-encompassing role which supports company operations by maintaining and growing office systems and supervising staff. The role is responsible for the day to day operations of the local office, supporting senior management, service managers and all programs and teams, ensuring that the office runs smoothly. The ideal candidate will work independently as part of a larger team and must have a high degree of professionalism, drive for results and efficiency and have strong analytical skills. To be successful in this role, a keen attention to detail, excellent written and verbal skills are critical.


Responsibilities

  • Review and prepare documents for the management team
  • Filing system management and improvement
  • Coordinate with head office for the processing of Payroll
  • Enter and maintain purchase orders
  • Entering invoices, accounts receivable.
  • Assist customers with obtaining information required for payment of invoices
  • Assisting with processing Accounts Payable, including follow up with staff for approval
  • Track Purchasing Card activity
  • Review WIP regularly for zero revenue, low margin, negative margin and low margin service work orders
  • WIP accrual and deferred/accrued revenue
  • Event planning and organization, catering and travel arrangements
  • Onboarding new hires & track apprentice progress
  • Support Health and Safety department
  • Troubleshoot office systems and machines (photocopier, mailing system, etc.)
  • Interface with customers and other departments as necessary to ensure successful completion of service
  • Arrange for pick up and deposit of cheques
  • Create expense Reports and provide sales administration support.
  • Provide location Marketing Support.
  • Perform other duties as assigned by Management.

Supervisory Responsibilities:

  • Participate in an Employee Review process for all personnel.
  • Supervise 2-3 Administrative Staff


Qualifications

  • College Diploma or certification or combination of relevant training courses
  • Minimum 5 years’ office administration experience and 2 years in people management
  • Experience in the HVAC/Plumbing industry considered an asset
  • Computer skills required – Intermediate knowledge of Word, Excel, Outlook, PowerPoint
  • Typing skills min. 50WPM
  • Excellent verbal and written communications skills
  • Strong administration and record keeping skills
  • Basic accounting/business math skills
  • Data entry skills
  • Strong organizational and interpersonal skills; self-motivated, self-sufficient and discreet
  • Good sense of team spirit


Schedule: Full Time

Shift: N/A

Length of Contract: N/A

Work Location: Calgary


While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

l Team Oriented Environment l Competitive compensation l Performance-Based Bonuses l Paid Training Program l Group Benefits Plan l Promote-from-within Policy l Vacation Policy l State-of-the-Art Equipment and Tools l Exposure to Cutting Edge Technology l